Public Relation Office - UAE
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Key skills for this role
About the Role
We are seeking a Public Relations Officer with in-depth knowledge of UAE visa processes and government portals. You will coordinate crew mobilization, manage visa processing, and support site operations.
Key Skills for This Role
Responsibilities
- Coordinate with visa partner and ensure genuine invoices are paid
- Ensure sufficient stock of UAE Residential visa (1 Year Type) in Hand
- Coordinate with ROP and ensure visas are issued within agreed timeline of 2 days for crew
- Coordinate for all documentation requirements for UAE Visas including visa medicals
- Receive crew at Airport and handover to operations at site
- Maintain crew exit entries and records of visas
- Maintain visa, local TPT and Hotel spent tracker for Visa crew
- Coordinate hotels for crew stay until Residential visa is issued
- Support in securing UAE tourist/express VISA for crew and visitors
- Coordinate activities related to crew & Site Operations
- Implement and administer company policies and procedures
- Responsible for taking crew to nearest hospital for Medical & Accident cases
Requirements
- In depth knowledge of UAE visa processes, work permits, labour regulations, Emirates ID, residence permits, and UAE government portals (ICP, MOHRE, GDRFA, etc.)
- Strong liaison and coordination skills with government departments, free zones, visa partners, clients, and local authorities
- Expertise in managing end to end crew mobilization, including visas, medicals, biometrics, work permits, travel cards, security passes, and document verification
- Ability to prioritize urgent cases, manage multiple deadlines, resolve visa related issues
- Proficiency in maintaining visa trackers, quota management, PR/GRN processing, expense monitoring, compliance records, and preparing regular management reports
- Graduation or any relevant certification or course in Oil & Gas Industry
- Minimum 4/5 years of experience
- Strong Coordination
- Good Communication
- Knowledge of Oil & Gas Industry
Full Job Posting
Key Skills
- In depth knowledge of UAE visa processes, work permits, labour regulations, Emirates ID, residence permits, and UAE government portals (ICP, MOHRE, GDRFA, etc.).
- Strong liaison and coordination skills with government departments, free zones, visa partners, clients, and local authorities.
- Expertise in managing end to end crew mobilization, including visas, medicals, biometrics, work permits, travel cards, security passes, and document verification.
- Ability to prioritize urgent cases, manage multiple deadlines, resolve visa related issues.
- Proficiency in maintaining visa trackers, quota management, PR/GRN processing, expense monitoring, compliance records, and preparing regular management reports.
PRO Responsibilities
- Coordinate with our Visa partner and ensure that he gets paid genuine invoices he places.
- Ensure we have sufficient stock of UAE Residential visa (1 Year Type) in Hand.
- Coordinate with ROP and ensure that the visas get issued with an Agreed timeline of 2 days for the crew.
- Coordinate for all documentation requirements for UAE Visas (Residential and Tourist/Express) including visa medicals.
- Receive crew at Airport, post securing visa handover the crew to operations at the site.
- Maintain all Crew exit entries and records of their visas.
- Maintain a visa, local TPT and Hotel spent tracker exclusive for Visa crew.
- Coordinate wherever hotels are required for crew to stay till the Residential visa gets issued.
- Support in securing the UAE tourist/express VISA for crew and visitors.
Site Manager Responsibilities
- Coordinate activities related to crew & Site Operations.
- Implements and administer company policies and procedures as delegated by management.
- Responsible for taking the crew to the nearest hospital for Medical & Accident cases.
- Reports all safety related incidents within the area of responsibility and participates in incident investigations as assigned.
- Performs typical responsibilities of a supervisor requiring planning, evaluating, organizing, integrating, and coaching field crew.
- Supervisory responsibilities, including but not limited to tracking attendance (Timesheets), time off requests, performance reviews, disciplinary actions, termination.
HSE Responsibilities
- Help and assist in raising HSE tickets for on ground incidents and coordination among the concerned Crew for investigation.
- Lead and participate in the incident investigation and reporting process.
- Respond to & act as prime contact person for handing in any Emergency Situation at location/Office.
- Help QHSE team in finalizing the required PPE for crew / FTE while coordinating with local vendors.
- Convey any QHSE feedback received from crew or client to QHSE team.
- Vehicle management including journey management, vehicle tracking, inspection records, maintenance records and fuel consumption.
- Facilitating/Conducting HSE inspections for GET offices & accommodation.
- Assisting the QHSE team on medical test & trainings (employee/crew).
Admin Responsibilities
- Manage all administrative tasks related to Villa & Office.
Education & Experience
- Graduation or any relevant certification or course in Oil & Gas Industry.
- Minimum 4/5 years of experience.
Skills
- Strong Coordination.
- Good Communication.
- Knowledge of Oil & Gas Industry.
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