Proposal Support Coordinator

Overview

Key Responsibilities

• Provide on-ground support in Doha for proposal submissions managed remotely by the proposal team.
• Manage tender portal activities, including RFP purchases, document downloads, clarification tracking, and proposal submissions.
• Monitor and coordinate proposal-related communications received through the office reception and shared mailboxes.
• Ensure timely dissemination of client clarifications and submission requirements to relevant stakeholders.
• Handle physical submission requirements, including arranging signatures, printing, document compilation, and delivery coordination.
• Act as the local point of contact for tasks requiring in-country presence and office coordination.
• Support Arabic and English proposal requirements, including basic document reviews, formatting checks, and compliance verification.
• Track submission timelines and ensure all proposal deadlines are met.
• Maintain accurate records and archives of tenders, proposals, correspondence, and supporting documentation.
• Coordinate with internal teams to ensure complete and compliant proposal submissions.

Requirements

• Bachelor's degree or equivalent qualification.
• 2–5 years of experience in proposal coordination, bid support, tender administration, or project coordination.
• Experience working with tender portals and procurement platforms is preferred.
• Strong administrative, coordination, and document management skills.
• Fluent in English; Arabic language skills are highly preferred.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Strong attention to detail and ability to manage multiple deadlines simultaneously.
• Ability to work independently and coordinate with remote teams across different locations.
• Based in Qatar or holding transferable sponsorship is preferred.

Preferred Experience

• Exposure to government tenders, RFP submissions, or consulting/professional services environments.
• Experience supporting proposal teams, bid management, or tender submissions.
• Familiarity with local procurement portals and submission processes in Qatar.
• If you are a proactive and organized professional with experience in proposal coordination and tender support, we would love to hear from you.