greenhouse
Proposal Manager
Scout AI
Napi Headquarters, USA
Manager · 8+ years experience
Discovered 1 weeks ago
Free
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Responsibilities
- Own proposal strategy and execution across all active pursuits: establish win themes, align technical approach, coordinate compliance review, and drive proposals to on-time submission
- Serve as Proposal Lead on active opportunities: facilitate kickoffs, assign writing tasks, set detailed milestones, manage proposal schedules, and surface blockers early
- Build and maintain a proposal asset library of reusable, high-quality templates including cover letters, SOWs, compliance matrices, cost volumes, organizational capability narratives, and past performance summaries
- Translate technical concepts into evaluator-focused narratives: work with Engineering, Product, and Program teams to distill complex capabilities into clear, persuasive proposal language that resonates with government and commercial evaluators
- Coordinate cross-functional reviews to stress-test win themes, validate compliance, confirm cost realism, and ensure all sections support a cohesive, differentiated story before submission
- Manage proposal schedules and status tracking, including risk reporting, milestone tracking, and resource coordination across functions
- Drive proposal operations and process improvement: establish scorecards, checklists, and workflows that enable consistent, scalable proposal execution as the company grows
- Lead pricing and cost volume coordination between technical teams and Finance to ensure credible, competitive cost narratives that align with technical scope
- Manage multiple concurrent proposals at varying stages of maturity, maintaining organized documentation, compliance artifacts, and version control
- Ensure compliant submissions across government portals (SAM.gov, agency-specific systems) in partnership with BD and Sales
Qualifications
- 8+ years in proposal management, program management, or government contracting within defense tech, space, dual-use, or equivalent professional experience
- Proven track record leading proposals from kickoff through submission for SBIRs, RFPs, BAAs, or similar government solicitations
- Strong technical communication skills: ability to distill engineering and product concepts into clear, evaluator-friendly narratives without over-simplifying
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