Proposal Manager

Responsibilities

• Lead the development, strategy, coordination, production, and delivery of high-quality proposals, qualifications packages, presentations, interview materials, and other pursuit-related marketing collateral.
• Manage multiple concurrent pursuits while maintaining schedules, deadlines, compliance requirements, and production quality.
• Facilitate kickoff meetings, establish proposal schedules, assign responsibilities, and drive accountability throughout the pursuit lifecycle.
• Collaborate closely with business development, operations, technical staff, communications, and executive leadership to develop winning strategies and compelling messaging.
• Ensure proposal compliance with client requirements, RFQs, RFPs, SOQs, and procurement regulations.
• Coordinate content collection from internal teams, teaming partners, and subcontractors.
• Edit, proofread, and format technical content for clarity, consistency, accuracy, and readability.
• Develop visually compelling proposal layouts and PowerPoint presentations with a strong emphasis on graphic communication and brand consistency.
• Support interview preparation by coordinating presentation development, coaching sessions, rehearsal logistics, and production of presentation materials.
• Maintain proposal assets including resumes, project descriptions, photography, and pursuit content within Cosential (Unanet CRM).
• Identify opportunities to improve proposal workflows through technology, AI-assisted strategy, automation, and continuous process improvement.
• Build collaborative relationships across departments while contributing to a positive, high-performing marketing team.

Required Qualifications

• Bachelor's degree in Marketing, Communications, Journalism, English, Business, Public Relations, or a related field.
• 8-10+ years of proposal management experience within the Architecture, Engineering, and Construction (AEC) industry strongly preferred.
• Demonstrated experience managing complex engineering consulting proposals from kickoff through final submission.
• Experience supporting water resources, civil engineering, environmental, infrastructure, construction, or related technical disciplines strongly preferred.
• Experience with federal proposal development, including SF330 qualifications.
• Experience supporting Design-Build, Progressive Design-Build, CM/GC, CMAR, or other alternative delivery pursuits preferred.
• Strong working knowledge of Microsoft Office Suite, particularly Word, PowerPoint, Excel, Outlook, and Teams.
• Experience with Cosential/Unanet CRM or similar proposal management software.
• Exceptional writing, editing, proofreading, organization, and project management skills.
• Strong visual design and document layout abilities with excellent attention to detail.
• Ability to think strategically while managing multiple deadlines in a fast-paced environment.
• Experience leveraging AI tools responsibly to improve proposal strategy, efficiency, research, and content development.
• Excellent communication, interpersonal, facilitation, and relationship-building skills.
• Self-motivated, proactive, adaptable, and comfortable working independently while collaborating across multidisciplinary teams.
• Demonstrates professionalism, integrity, accountability, and a continuous improvement mindset.

Preferred Qualifications

• Experience supporting engineering firms specializing in water resources, dams, hydropower, fisheries, environmental engineering, or heavy civil infrastructure.
• Experience developing interview presentations and facilitating rehearsal sessions.
• Experience working within a matrixed organization supporting multiple offices and technical disciplines.

Application Requirements

• Interested candidates should submit:
• Resume
• Cover Letter describing your proposal management experience and interest in joining McMillen
• Proposal portfolio or representative work samples (redacted project examples, layouts, presentation samples, graphics, or other relevant materials are encouraged where confidentiality permits)

Physical Demands

Compensation Package

• Pay Range: $106,000 - $146,000 (DOE)
• Benefits: McMillen provides a full Benefits Program comprising medical, dental, vision, life, disability, FSA, EAP, HSA, 401(k) and match, 9 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement.
• EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.
• Visa sponsorship, including renewal during employment, will not be provided for this position.