Proposal Manager

Responsibilities

• Lead the development, strategy, coordination, production, and delivery of high-quality proposals, qualifications packages, presentations, interview materials, and other pursuit-related marketing collateral.
• Manage multiple concurrent pursuits while maintaining schedules, deadlines, compliance requirements, and production quality.
• Facilitate kickoff meetings, establish proposal schedules, assign responsibilities, and drive accountability throughout the pursuit lifecycle.
• Collaborate closely with business development, operations, technical staff, communications, and executive leadership to develop winning strategies and compelling messaging.
• Ensure proposal compliance with client requirements, RFQs, RFPs, SOQs, and procurement regulations.
• Coordinate content collection from internal teams, teaming partners, and subcontractors.
• Edit, proofread, and format technical content for clarity, consistency, accuracy, and readability.
• Develop visually compelling proposal layouts and PowerPoint presentations with a strong emphasis on graphic communication and brand consistency.
• Support interview preparation by coordinating presentation development, coaching sessions, rehearsal logistics, and production of presentation materials.
• Maintain proposal assets including resumes, project descriptions, photography, and pursuit content within Cosential (Unanet CRM).
• Identify opportunities to improve proposal workflows through technology, AI-assisted strategy, automation, and continuous process improvement.
• Build collaborative relationships across departments while contributing to a positive, high-performing marketing team.

Required Qualifications

• Bachelor's degree in Marketing, Communications, Journalism, English, Business, Public Relations, or a related field.
• 8-10+ years of proposal management experience within the Architecture, Engineering, and Construction (AEC) industry strongly preferred.
• Demonstrated experience managing complex engineering consulting proposals from kickoff through final submission.
• Experience supporting water resources, civil engineering, environmental, infrastructure, construction, or related technical disciplines strongly preferred.
• Experience with federal proposal development, including SF330 qualifications.
• Experience supporting Design-Build, Progressive Design-Build, CM/GC, CMAR, or other alternative delivery pursuits preferred.
• Strong working knowledge of Microsoft Office Suite, particularly Word, PowerPoint, Excel, Outlook, and Teams.
• Experience with Cosential/Unanet CRM or similar proposal management software.
• Exceptional writing, editing, proofreading, organization, and project management skills.
• Strong visual design and document layout abilities with excellent attention to detail.
• Ability to think strategically while managing multiple deadlines in a fast-paced environment.
• Experience leveraging AI tools responsibly to improve proposal strategy, efficiency, research, and content development.
• Excellent communication, interpersonal, facilitation, and relationship-building skills.
• Self-motivated, proactive, adaptable, and comfortable working independently while collaborating across multidisciplinary teams.
• Demonstrates professionalism, integrity, accountability, and a continuous improvement mindset.

Preferred Qualifications

• Experience supporting engineering firms specializing in water resources, dams, hydropower, fisheries, environmental engineering, or heavy civil infrastructure.
• Experience developing interview presentations and facilitating rehearsal sessions.
• Experience working within a matrixed organization supporting multiple offices and technical disciplines.

Application Requirements: Interested candidates should submit the following materials in one document.

• Resume
• Cover Letter describing your proposal management experience and interest in joining McMillen
• Proposal portfolio or representative work samples (redacted project examples, layouts, presentation samples, graphics, or other relevant materials are encouraged where confidentiality permits)

Physical Demands

Compensation Package

• Pay Range: $106,000 - $146,000 (DOE)
• Benefits: McMillen provides a full Benefits Program comprising of Basic Life, AD&D, Dependent Life, Extended Health Care, to include Vision Care, Health Care Spending Account, Employer RRSP and TFSA with employer matching contribution, 11 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement.
• Visa sponsorship, including renewal during employment, will not be provided for this position.