Property Supervisor
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Key skills for this role
About the Role
Property Operations Management Oversee day-to-day property operations. Ensure buildings, facilities, and common areas are maintained properly. Coordinate with the Facility Management Contractors on Day to Day cleaning, landscaping, security, waste management, and utilities.
Key Skills for This Role
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1. Property Operations Management
- Oversee day-to-day property operations.
- Ensure buildings, facilities, and common areas are maintained properly.
- Coordinate with the Facility Management Contractors on Day to Day cleaning, landscaping, security, waste management, and utilities.
- Conduct routine inspections and preventive maintenance.
- Ensure compliance with health, safety, and municipal regulations.
2. Tenant & Occupancy Management
- Manage tenant onboarding and move-ins/move-outs.
- Handle lease agreements, renewals, and terminations.
- Address tenant complaints, service requests, and disputes.
- Maintain positive tenant relationships to improve retention.
- Monitor occupancy levels and leasing performance.
3. Financial Management
- Prepare and manage operational budgets.
- Monitor income, expenses, and cash flow.
- Approve invoices and oversee vendor payments.
- Coordinate rent collection and arrears follow-up.
- Prepare financial reports for property owners or investors.
- Support annual audits and financial compliance.
4. Vendor & Contractor Management
- Source, evaluate, and appoint service providers.
- Negotiate contracts and service-level agreements (SLAs).
- Supervise contractor performance and quality standards.
- Ensure vendors comply with insurance and safety requirements.
5. Maintenance & Asset Preservation
- Implement preventive and corrective maintenance programs.
- Coordinate emergency repairs and incident response.
- Monitor building systems such as HVAC, elevators, plumbing, and electrical systems.
- Track asset condition and recommend capital improvements.
6. Legal & Regulatory Compliance
- Ensure compliance with lease obligations and local property laws.
- Maintain permits, licenses, and inspection records.
- Coordinate insurance policies and claims management.
- Support dispute resolution and legal proceedings when necessary.
7. Reporting & Documentation
- Maintain accurate property records and documentation.
- Prepare operational and performance reports.
- Track KPIs such as occupancy, maintenance response time, and budget variance.
- Maintain digital filing systems and lease databases.
- Daily Report to the Property Director.
8. Risk & Security Management
- Monitor security operations and emergency preparedness.
- Conduct risk assessments and safety inspections.
- Implement emergency response procedures.
- Coordinate with security providers and local authorities if needed.
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