Project Support Specialist II
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Key skills for this role
Key Skills for This Role
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Responsibilities
- Upload and manage engineering, procurement, construction, and project documentation within the project EDMS. • Receive, quality check, register, and distribute project documents in accordance with established procedures. • Performa data entry with 99% accuracy to ensure project delivery deadlines are met. • Process documents within 24 hours per the project service level agreements. • Perform quality checks on documents to verify document numbers, titles, revisions, status, and required metadata. • Track document revisions and help ensure the latest approved documents are available to project teams. • Process document transmittals and distribute documents to the appropriate project stakeholders. • Maintain project docbases and ensure documents are stored in the appropriate locations. • Maintain confidentiality, security, and integrity of project information and records. • Support the Project Support Manager with document control procedures and project reporting. • Assist with maintaining Document Distribution Matrices and other document control records. • Coordinate with engineering, procurement, construction, vendors, subcontractors, and other project stakeholders regarding document submissions. • Support engineering with document formatting and template management by creating, maintaining, and updating standardized templates; applying consistent formatting; managing styles, headers, footers, and tables; and ensuring documents meet project, client, and company requirements. • Generate reports and provide status updates to project teams and management regarding document activities and deliverables. • Must be detail oriented and able to recognize priority of deliverables for processing. • Must be dependable by meeting deadlines, working independently, accountable for work and maintain focus. • Ensure project documentation is handled in accordance with company procedures, security requirements, and project-specific requirements. • Perform other document control and project administration duties as assigned.
Qualifications
- Required Qualifications • High school diploma or equivalent required; associate degree or bachelor's degree preferred. • Minimum 5 years of experience in document control, project administration, construction, engineering, or a related field. • Strong organizational and time-management skills. • Excellent attention to detail and accuracy. • Strong written and verbal communication skills. • Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams. • Ability to learn document management and EDMS software quickly. • Ability to manage multiple tasks and meet deadlines. • Strong sense of ownership and follow-through.
- Preferred Qualifications • Experience working in an EPC, engineering, construction, manufacturing, or industrial environment. • Familiarity with document management systems such as Aconex, SharePoint, and Procore. • Familiarity with engineering and construction documentation such as drawings, specifications, RFIs, submittals, transmittals, vendor documents, and project correspondence. • Experience working with PDF documents using Adobe Acrobat, Bluebeam, or similar software. • Basic understanding of document numbering, revision control, document status, and metadata.
- Zachry Group is dedicated in providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer
About Zachry Group
Turnkey engineering, construction, and maintenance services for industrial facilities.
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