Project Manager

About Pantheon

Role Overview

1. Strategic Project Planning & Execution

• Develop, own, and maintain comprehensive project execution plans including scope, schedule, budget, risk register, and resource plans.
• Lead project kick-off, milestone reviews, and close-out processes in alignment with Pantheon's project delivery framework.
• Coordinate across design, construction, procurement, and authority approval workstreams to ensure seamless project execution.
• Drive schedule performance using Primavera P6 or equivalent CPM scheduling tools, maintaining a live, resource-loaded baseline programme.
• Establish and monitor project KPIs, ensuring early identification of deviations and implementation of corrective actions.

2. Procurement & Contract Management

• Oversee the full procurement cycle including pre-qualification, tendering, bid evaluation, contract award, and ongoing contract administration.
• Negotiate and administer contracts with contractors, consultants, and suppliers, ensuring value for money and contractual compliance.
• Manage variation orders, claims, and EOT (Extension of Time) processes in accordance with FIDIC or applicable contract forms.
• Maintain a robust supplier and vendor database, fostering strategic relationships to ensure supply chain reliability and quality.

3. Authority Approvals & Regulatory Compliance

• Lead and manage all regulatory approval processes with Dubai Municipality, Trakhees, Nakheel, and other relevant authorities.
• Ensure that all project activities, designs, and submissions comply with UAE construction regulations, local authority requirements, and approved master plans.
• Track authority approval timelines proactively and escalate potential delays to maintain overall programme alignment.
• Stay abreast of evolving regulatory requirements and communicate relevant changes to the project team and stakeholders.

4. Quality Assurance & Site Management

• Implement and enforce a robust Quality Management Plan in line with project specifications, IFC drawings, and authority requirements.
• Conduct structured site inspections and quality audits; review NCRs (Non-Conformance Reports) and drive timely resolution.
• Ensure all construction activities comply with approved safety plans, HSE regulations, and Dubai Municipality standards.
• Coordinate with the design team and contractors to resolve RFIs, technical queries, and design discrepancies efficiently.

5. Project Monitoring, Controls & Reporting

• Utilise PM Web, Primavera P6, or equivalent PMIS tools to manage project data, track progress, and generate actionable reports.
• Maintain a live project dashboard including cost reports, schedule updates, risk logs, and change management registers.
• Prepare and present monthly project progress reports, executive dashboards, and board-level summaries for senior management review.
• Monitor budget performance (planned vs. actual vs. forecast), identify cost variances, and implement corrective financial controls.
• Manage the change control process ensuring all scope changes are assessed, approved, and documented prior to implementation.

6. Contractor, Consultant & Stakeholder Management

• Act as the primary interface between Pantheon and all external parties including contractors, design consultants, PMC firms, and regulatory authorities.
• Facilitate regular project meetings, technical workshops, and progress reviews; document and follow up on all action items.
• Manage multi-disciplinary teams across MEP, civil, structural, and finishing trades, ensuring integrated delivery.
• Resolve technical, contractual, and operational disputes efficiently to minimise impact on project schedule and cost.

7. Risk Management

• Develop and maintain a comprehensive Risk Register, proactively identifying, assessing, and mitigating project risks.
• Implement contingency plans for high-probability and high-impact risks to protect project outcomes.
• Ensure lessons learned are documented and fed back into future project planning processes.

8. Project Handover & Closeout

• Lead the end-to-end handover process including snagging, commissioning, authority final inspections, and occupancy certificate (OC) procurement.
• Ensure all as-built drawings, O&M manuals, warranties, and compliance certificates are compiled and handed over to the client or asset management team.
• Prepare and submit all documentation required for project financial closeout and final account settlement.
• Conduct post-project reviews and prepare lessons-learned reports to continuously improve delivery standards.

Required Skills & Experience

• Minimum 5–8 years of progressive project management experience, with at least 4 years in a real estate development role based in Dubai.
• PMP® Certification (Project Management Professional) is mandatory — candidates without this certification will not be considered.
• Demonstrated hands-on experience with Primavera P6, PM Web, or similar enterprise PMIS/scheduling tools for planning, tracking, and reporting.
• Proven track record of obtaining project approvals and managing compliance with Trakhees, Nakheel, Dubai Municipality, and other Dubai-based authorities.
• In-depth knowledge of the UAE construction regulatory environment, including building codes, permit processes, and authority submission requirements.
• Strong commercial acumen with experience in contract administration (FIDIC preferred), cost management, and procurement.
• Proficiency in developing and maintaining CPM schedules, resource loading, and earned value analysis.
• Ability to manage multiple simultaneous workstreams and stakeholders across complex, high-value developments.
• Excellent communication skills — both written and verbal — with the ability to produce clear, concise executive-level reports.
• Previous experience within a developer organization (as opposed to contractor or consultancy side) is essential.

Preferred Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, Architecture, or a related discipline.
• Master's degree or MBA with a focus on project management, construction management, or real estate development is advantageous.
• Familiarity with BIM (Building Information Modelling) workflows and their integration into project delivery.
• Knowledge of RERA regulations, RICS guidelines, or other UAE real estate governance frameworks.
• Experience with sustainable construction practices and green building standards (e.g., Estidama, LEED) is a plus.
• Exposure to mixed-use, high-rise residential, or luxury development projects within Dubai is highly desirable.

Tools & Technologies

• PM Web, Oracle Primavera P6, MS Project —

Project Management Information Systems

• **Aconex, Procore, or equivalent DMS platforms —**

Document Management

• **Power BI, advanced MS Excel, or similar —**

Reporting & Analytics

• **Microsoft Teams, SharePoint —**

Collaboration

• **AutoCAD, Revit (viewing-level proficiency) —**

WHY JOIN PANTHEON?

• Shape Dubai's skyline as part of a fast-growing, ambitious real estate development company.
• Lead high-profile projects with full ownership from inception to handover.
• Competitive, market-leading salary package commensurate with experience and qualifications.
• Supportive leadership culture with clear pathways for career progression to Senior PM and Head of Projects.
• **Collaborative, high-performance work environment that values innovation, accountability, and excellence.**