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Project Manager - AI Products

QuadReal Property Group
Toronto, CAN
Full Time
Mid
2 weeks ago
Project ManagementAgileScrumClickUpJiraAsana
Free

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Role Description

  • The AI & Digital Innovation team runs many concurrent AI initiatives and vendor engagements, and pivots priorities often. This role drives work to completion: managing obligations and sub tasks, running delivery cadence, keeping team focused, and tracking things down internally.

This Person Will

  • Own day to day delivery: break initiatives into sub tasks, assign owners, chase blockers, keep things moving
  • Run an agile/sprint cadence that fits a team that pivots priorities frequently
  • Be the recurring stakeholder communication channel: pass project outputs and data to Enablement Lead and stakeholders, send weekly status
  • Surface capacity constraints, dependencies, and risks to Program Manager early

Delivery & Project Management (40%)

  • Break active initiatives into sub tasks with clear owners and next milestones; drive them to completion
  • Run the team's delivery cadence (sprint planning, stand ups, retros) suited to frequent priority changes
  • Keep the team focused: track blockers and dependencies, chase them down internally, escalate what is stuck
  • Maintain ClickUp as the single source of truth for what is in flight, who owns it, and what is next
  • Keep deliverables tracked against quarterly roadmap targets; the Program Manager sets priorities

Stakeholder Communication & Reporting (25%)

  • Be the recurring channel that moves project outputs and data from delivery work to the Enablement Lead and business stakeholders
  • Send clear weekly status: what shipped, what is blocked, what is next, what changed
  • Surface capacity constraints, trade offs, and delivery risk to the Program Manager early
  • Prepare delivery materials for leadership updates and planning cycles with the Director

Program Operations & Coordination (20%)

  • Support the intake, triage, and tracking of AI requests and initiatives; the Program Manager sets priorities
  • Coordinate logistics with vendors, contractors, and internal stakeholders to hold delivery timelines
  • Keep team documentation current: decision logs, meeting notes, process maps, runbooks
  • Track down information, approvals, and dependencies across the wider organization

Measurement & Process Support (15%)

  • Maintain the core trackers and dashboards the Program Manager, Director, and solution owners rely on (status, budget vs actual, adoption/ROI data feeds); pull numbers on request
  • Document recurring team workflows (intake, triage, rituals) and standardize templates
  • Identify repetitive manual work and build lightweight automations (Power Automate, Python, AI assisted) once processes are stable

Must Have

  • 3 6 years managing the delivery of projects or programs (project management, delivery lead, scrum master, or similar)
  • Demonstrated agile/scrum experience in an environment where priorities shift frequently
  • Strong stakeholder communication: can write clear status updates and move information between delivery teams and stakeholders without it getting lost
  • A driver who closes loops: chases blockers, tracks things down, and keeps work moving to completion
  • Comfortable with project management tools (ClickUp, Jira, Asana, or similar)
  • Technically curious: you use AI tools daily (Claude, ChatGPT, Copilot) and can keep up in a technical delivery context

Nice to Haves

  • Scrum/PMP/PMI ACP or equivalent delivery certification
  • Comfortable with numbers: can maintain budget trackers, cost models, and ROI/adoption data (Excel/Sheets)
  • Experience building lightweight status or usage dashboards (Excel, Power BI, Looker)
  • Experience with Microsoft Power Platform (Power Automate, Power Apps, Power BI) or basic scripting (including with AI assistance)
  • Familiarity with Azure, Microsoft 365, or enterprise IT environments
  • Real estate, financial services, or asset management industry background
  • Experience coordinating delivery for AI/ML, data, or software teams

Salary Range

  • The expected annualized base salary range for this role is $95,000 – $110,000.

Total Rewards

  • QuadReal offers a competitive total rewards package in addition to base pay, which may include a performance based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

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