Project Management Support Analyst (Open to all applicants)

The Project Management Support Analyst will allocate 100% of work time to the Japan Unit, Public Partnerships Group, Bureau for External Relations and Advocacy (BERA).

Reports to the Japan Unit Team Leader, BERA, and receives day-to-day guidance on the management of projects funded by the Ministry of Foreign Affairs of Japan.

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Business Direction & Strategy System Thinking Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Build and maintain partnerships with wide

networks of stakeholders, Governments, civil

society and private sector partners, experts and

others in line with UNDP strategy and polic

Identify and organize action around reducing,

mitigating and proactively managing risks

Build and maintain partnerships with wide

networks of stakeholders, Governments, civil

society and private sector partners, experts and

others in line with UNDP strategy and policies

Ability to systematically monitor results of

strategies, programmes, and activities with a view

to make sure that they are being implemented

effectively; Ability to provide managers and key

stakeholders with regular feedback and reporting

on the consistency or discrepancy between

planned activities and programme management

and results.

Ability to make independent judgment of the

management and results of strategies,

programmes and activities based on set criteria

and benchmark, keeping in mind the needs and

concerns of client, current and upcoming.

Knowledge and understanding of monitoring and

evaluation frameworks, concepts, methodologies,

systems, processes, and tools.

Ability to make an

independent judgement based on set criteria and

benchmarks.

Ability to anticipate client's upcoming

needs and concerns.

Ability to engage with a wide range of public and

private partners, build, sustain and/or strengthen working

relations, trust and mutual understanding

2030 Agenda: Engagement and Effectiveness Effectiveness Performance analysis on programming

Minimum Education requirements

Advanced university degree (Master’s or equivalent) in International Development, Public Administration, Political Science, Sustainable Business Environmental Policy or related fields is required.

Or

A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Minimum years of relevant work experience

Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree)of progressively responsible experience in project management, sustainability strategy, or management consulting for international development with multi-stakeholder engagement.

Required skills

• Proven record managing multi-country donor portfolios coordinating across UN agencies and government stakeholders.
• Demonstrated experience in Japanese ODA, donor relations, and high-level policy engagement.
• Experience in strong fund and portfolio management
• Experience in excellent research, analytical, and organizational
• Proficiency in database management and MS Office Suite; familiarity with SharePoint, UNDP corporate system, and effective use of AI tool is required: demonstrated experience developing AI-based tools or workflow automation to improve operational efficiency is a strong asset.

Desired skills in addition to the competencies covered in the Competencies section

• Experience in capacity development and consortium/CSO management.
• Experience in multi-stakeholder engagement and coordination of private sector engagement for development, particularly with Japanese companies.
• Proven record managing multi-country donor portfolios coordinating across UN agencies and government stakeholders.
• Experience with UNDP systems, reporting processes, and partnership management with Japanese entities.
• Experience in supporting and coordinating projects for international development with the private sector
• Experience and knowledge of Japan’s administrative and fiscal systems.
• Experience in SDGs strategy, human rights and environmental due diligence (HREDD) or corporate sustainability programmes, particularly in the context of Japanese industry or supply chains

• Fluency in English (oral and written) required;
• Working knowledge of Japanese is desired.

Equal opportunity

• As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
• UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

• UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

• UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Equal opportunity

• As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
• UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

• UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

• UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

• UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.