Project Coordinator - Store Development

Prepare and maintain project budget trackers, ensuring accurate entry of commitments, invoices, accruals, and forecasted costs

Facilitate project documentation including requesting and reviewing vendor quotes, issuing purchase orders, and tracking commitments

Receive, review, code, and submit vendor and consultant invoices to Accounts Payable in accordance with company policies

Investigate, revise, and resubmit invoices as required; respond to vendor inquiries and resolve billing and payment discrepancies

Process credits, chargebacks, holdbacks, and change order documentation

Complete vendor statement reconciliations as required

Prepare accruals and assist with month-end and year-end financial reporting procedures

Provide complete invoice and cost documentation for project close-out, landlord reconciliations, and tenant allowance submissions

Support audits, financial reviews, and ad hoc reporting related to capital and operational projects

Review construction drawings and specifications to interpret required materials and finishes

Place vendor orders and track delivery schedules to ensure materials are received on time and aligned with construction timelines

Coordinate new vendor setup requests and maintain updated vendor information

Support vendor performance tracking and issue resolution as required

Coordinate utility transfer requirements and liaise with service providers, landlords, and internal stakeholders

Collaborate closely with Construction, Development, Facilities, Finance, Procurement, and external consultants to support project success

Provide periodic administrative and financial support for facilities or asset-related initiatives during peak periods, including service provider coordination, work order documentation, and invoice processing

Perform additional duties as required, with responsibilities evolving to support business needs, increased project volume, system changes, or departmental initiatives

We’re looking for passionate people who bring strong skills and live our core values of safety, compassion, expertise, and efficiency every day. If you’re energized by doing meaningful work, taking pride in what you deliver, and making a real impact for pets, people, and communities, you’ll feel right at home here. Join us and build a career where purpose, care, and excellence come together - because love lives here™.

At Pet Valu, our people are at the heart of everything we do. We’re passionate about creating an environment where you feel supported, included, and empowered to grow - both personally and professionally. Some of the perks of working with us include:

Hybrid, Flexible Work Options

Comprehensive health and dental benefits

Employee Share Purchase Plan with company matching

Learning and Development support tailored to you

An inclusive, collaborative culture where your voice matters

Fun company events that keep us connected