Project Coordinator

Hughes Marino is a nationally recognized, award-winning corporate real estate advisory firm specializing in representing occupiers, never landlords. Our Program, Project & Construction Management practice serves as owner's representative and third-party PM for some of the most dynamic companies in the country, guiding clients through complex projects with independent, conflict-free expertise.

We are currently seeking a Project Coordinator to join our Orange County team, supporting a growing portfolio of Hardware Technology, Advanced Manufacturing, and defense technology projects.

As Project Coordinator, you will be the operational core the project team relies on to keep everything moving. You will support senior PMs with document control, scheduling coordination, reporting, and day-to-day project administration across a dynamic and technically demanding portfolio. This is a role where sharp organization, proactive communication, and a strong sense of ownership make a real difference. You will gain direct exposure to complex, high-stakes projects and grow alongside a high-performing team.

Maintain project documentation, filing structures, and document control standards across all active projects

Support project managers with meeting coordination, agenda preparation, and meeting minutes distribution

Assist with the collection, verification, and consolidation of cost and schedule data for monthly reporting cycles

Maintain PMIS data accuracy and flag discrepancies to the project manager

Coordinate with contractors, vendors, and client stakeholders on logistical and administrative project needs

Support project closeout activities including punch list tracking, document assembly, and final submissions

Assist senior PMs with the preparation of client-facing reports, presentations, and executive summaries

2-4 years of experience in construction project coordination, project administration, or a related role

Experience with PMIS platforms preferred

Strong Microsoft Office proficiency including Excel, Word, and SharePoint

Exceptional organizational skills and keen attention to detail; able to juggle multiple active projects without dropping the ball

Clear written and verbal communication skills; comfortable coordinating across project teams, clients, and vendors

Self-directed, proactive, and deadline-driven in a fast-moving environment

Local candidates only: Orange County