Project Administrator

The Project Administrator reports to the Team Lead, Project Administrator.

The Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract.

The Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics.

This role delivers services to different regions/ business units within Energy Systems.

Primary tasks of this role:

• High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
• Ability to prioritize and deliver timely support requests.
• Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.
• Collaborates and communicates regularly with the Project Controller and Project Manager on related items.
• System related activities for assigned projects:
• Project setup and Maintenance in TeamCenter (Including Agreement & Budget).
• Project setup and Maintenance in Oracle Finance (Including Agreement & Budget).
• Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)
• Draft Invoice Generation.
• Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.
• Works with the PC and/or the PM to resolve transactional errors in Oracle.
• Event entry and processing related to invoicing, and Revenue Recognition.
• Invoice Processing.
• Invoice manual revisions to the formatted document, and attachments.
• Invoice Distribution up to and including Client Portal Entry.
• Credit Memo approval request, Oracle creation and processing.