Project Administrator
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Key skills for this role
About the Role
Urban Landscapes is seeking a Projects Administrator to support project operations through efficient documentation, coordination, and site communication. The role involves maintaining project documents, tracking submittals, coordinating between teams, and assisting with scheduling and reporting.
Key Skills for This Role
Responsibilities
- Maintain and manage all project related documents, drawings, and correspondence
- Track submittals, approvals, and revisions to ensure proper document version control
- Coordinate between project managers, site engineers, procurement, and clients for timely exchange of information
- Assist with scheduling, progress tracking, and preparation of weekly and monthly reports
- Support site teams with administrative needs such as manpower updates, material logs, and record keeping
- Prepare meeting minutes, follow up on action points, and ensure smooth day to day coordination between the office and site
- Assist PM in planning and liaise with the Purchase department to ensure timely availability of material on site
- Ensure compliance with company procedures and project requirements in all documentation and communication
Requirements
- Minimum 4 years of experience in a construction or landscaping company
- Strong organizational and communication skills
- Proficient in MS Office and document control systems
- Detail oriented, reliable, and able to multitask in a fast paced environment
Full Job Posting
Overview
- We are seeking a Projects Administrator to join our dynamic team.
- The ideal candidate will play a key role in supporting our project operations through efficient documentation, coordination, and site communication.
Key Responsibilities
- Maintain and manage all project related documents, drawings, and correspondence.
- Track submittals, approvals, and revisions to ensure proper document version control.
- Coordinate between project managers, site engineers, procurement, and clients for timely exchange of information.
- Assist with scheduling, progress tracking, and preparation of weekly and monthly reports.
- Support site teams with administrative needs such as manpower updates, material logs, and record keeping.
- Prepare meeting minutes, follow up on action points, and ensure smooth day to day coordination between the office and site.
- Assist PM in planning and liaise with the Purchase department to ensure timely availability of material on site.
- Ensure compliance with company procedures and project requirements in all documentation and communication.
Requirements
- Minimum 4 years of experience in a construction or landscaping company.
- Strong organizational and communication skills.
- Proficient in MS Office and document control systems.
- Detail oriented, reliable, and able to multitask in a fast paced environment.
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