Principal responsibilities will include but are not limited to
Prepare complex written communications, specialized documents, and executive correspondence using Microsoft Office Suite (Word, PowerPoint, Publisher, Excel) and SharePoint
Manage "elite" projects and special taskers assigned by Government leadership with high accuracy and attention to detail
Provide formal management briefings, findings, and recommendations to executive-level personnel
Prepare detailed project reporting and monthly status updates for senior leadership review
Coordinate large volumes of incoming information for the PPT Executive Office, ensuring all memoranda, briefing papers, and taskers meet strict Department formats and deadlines
Maintain complex calendars and appointments for the PPT Deputy Assistant Secretary and Managing Directors
Track and monitor the status of all internal and external correspondence; review incoming documents and disseminate information to relevant stakeholders
Inform personnel of upcoming deadlines and ensure all documentation adheres to specific Department procedures and internal control standards
Provide flexible administrative support including escorting visitors, managing high-level calls, and supporting representational events or conferences
Maintain constant awareness of security protocols, including protection of Personally Identifiable Information (PII) and safeguarding sensitive data
Strictly adhere to the Passport Internal Controls Guide and Standards of Conduct
Education and Experience Requirements
Required:
Bachelor's Degree from an accredited institution
Minimum of six (6) years of experience as a Management Consultant, Project Manager, or Business Analyst in a professional office environment
At least four (4) years of experience providing direct support to executive-level personnel
Minimum of five (5) years of experience utilizing Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Publisher)
Demonstrated advanced-level experience in MS SharePoint for daily data input and site maintenance
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Exceptional written and oral communication skills with the ability to communicate effectively and confidently with high-level Government executives
Superior organizational skills and ability to prioritize and organize multiple simultaneous workflow duties
Strong professional work ethics and attention to detail
Proven ability to manage complex projects and "taskers" at a Headquarters (HQ) level
Advanced proficiency in Microsoft Office Suite and SharePoint
Ability to prepare formal management briefings, findings, and recommendations
Strong understanding of government documentation formats, procedures, and internal control standards
Ability to work independently while taking directions from senior government leadership
Demonstrated ability to maintain confidentiality and handle sensitive information appropriately
Strong calendar management and scheduling skills
Ability to meet strict deadlines while maintaining high quality standards
Physical ability to lift and transport materials up to 45 lbs.
Desired Skills and Competencies
Previous experience working within the Department of State or Bureau of Consular Affairs
Experience supporting government executive offices at the headquarters level
Familiarity with passport operations and consular affairs
Knowledge of federal government correspondence and tasker management systems
Experience coordinating high-level meetings, conferences, or representational events
Project Management Professional (PMP) certification or similar project management credentials
Experience with government security protocols and handling Personally Identifiable Information (PII)
Demonstrated ability to anticipate executive needs and proactively address potential issues
Clearance Requirement:
Secret clearance
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
About Kgs
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