Program Coordinator

Faculty Affairs and Human Resources Support

General Responsibilities

• Exercise discretion in handling confidential personnel, financial, research, and organizational information.
• Develop and maintain organized electronic filing systems and departmental records to support operational efficiency and compliance.
• Coordinate multiple priorities and deadlines while ensuring accuracy and timely completion of assignments.
• Recommend process improvements that enhance administrative effectiveness and customer service.
• Perform other related duties as assigned in support of departmental goals and objectives.
• Minimum Qualifications
• Bachelor's degree or an equivalent combination of education and relevant experience.
• Two to four years of progressively responsible administrative or program coordination experience, preferably in a higher education, academic medical center, or research environment.
• Experience supporting faculty, grant administration, or research programs is preferred.
• Knowledge, Skills, and Abilities
• Knowledge of NIH grant administration, sponsored research processes, and federal compliance requirements.
• Strong project management, organizational, and multitasking skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and accuracy in reviewing financial, procurement, and grant documentation.
• Demonstrated ability to coordinate complex domestic and international travel and meeting logistics.
• Proficiency with Microsoft Office Suite and institutional systems for finance, procurement, HR, and research administration.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive personnel, financial, and research information.
• Ability to work independently while building effective working relationships with faculty, Principal Investigators, administrators, and institutional partners.