icims
Administrative Assistant III
Albert Einstein College of Medicine
The Bronx, USA
Full-time
Mid Level
Onsite
USD 29.01-33.77 hourly
Discovered 1 weeks ago
Free
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- Provide administrative support to department faculty and staff.
- Record, prepare, and distribute correspondence, reports, presentations, meeting materials, and departmental communications.
- Review, proofread, and edit documents for accuracy, grammar, formatting, and completeness.
- Schedule appointments, meetings, and maintain calendars for Dr. Germine, and potentially team as needed.
- Assist in coordination of meetings, seminars, and departmental events.
- Maintain departmental files, records, and correspondence.
- Assist with office operations including supply ordering, reimbursement requests, and work orders.
- Prepare expense reports, travel requests, reimbursement documentation, and departmental purchasing requests.
- Maintain organized physical and electronic filing systems, databases, and shared digital records.
- Utilize technology platforms and software applications to improve workflow efficiency, scheduling, communication, and record management.
- Assist with online systems, cloud-based collaboration tools, and digital communication platforms used by the department.
- Assist with virtual meetings using Zoom and Microsoft Teams.
- Demonstrate openness to learning and implementing new technology systems, automation tools, and AI-assisted workplace applications.
- Assist with mail distribution, telephone coverage, visitor reception, scanning, photocopying, faxing, and general office support.
- Interact professionally and effectively with faculty, students, fellows, research staff, university departments, and external contacts.
- Attend departmental meetings, lab meetings, and research coordination sessions as required.
- Perform additional related duties and special projects as assigned.
- High School Diploma and 4+ years of administrative support experience are required. Equivalent combination of education and experience will also be considered
- Strong written and verbal communication skills.
- Strong analytical and problem-solving abilities with attention to detail.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Uses independent judgement when responding to inquiries
- Must be able to effectively track time and resources to prioritize own work assignments
- Ability to work independently with minimal supervision and collaboratively within a team environment and produce quality work from conception to completion on assigned projects;
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