Program Coordinator, Career Education

1.) Career Course Coordination & Support

Coordinate daily operations for AU’s career-related course, including scheduling, roster management, Canvas course shells, and standard communications.

Support course delivery logistics, including materials preparation, classroom or Zoom coordination, and assignment setup.

Provide support to instructors of record with grading workflows, attendance tracking, and responding to student inquiries.

Manage the organization and maintenance of course content and instructional materials in collaboration with the Assistant Director of Curriculum Integration.

Coordinate with the Registrar and OIT on course setup, enrollment processes, accessibility needs, and technical support.

Ensure course operations align with university academic policies and instructional standards.

2.) Career Education Programming & Events

Coordinate logistics for career education workshops, programs, and events, including room reservations, AV needs, catering, and setup.

Manage registration, attendance tracking, and post-event communications.

Support in-person, virtual, and hybrid career education programming.

Maintain program calendars and assist with scheduling across Career Center teams and campus partners.

Support consistent delivery of recurring programs through established processes and documentation.

3.) Student Engagement & Peer Education Support

Coordinate and support peer education efforts, including Career Ambassadors or course assistants.

Oversee student employee scheduling, task coordination, and training support.

Support outreach efforts such as tabling, presentations, and information sessions to promote career education programs.

Serve as a first point of contact for student questions related to career education programs and courses.

Collaborate with student organizations and campus partners to support student participation.

4.) Administrative, Data, & Communications Support

Draft and manage routine communications related to programs and courses, including emails, announcements, and FAQs.

Track and analyze participation, attendance, and engagement for courses and programs.

Maintain and manage spreadsheets, databases, and program records.

Coordinate basic budget-related activities including budget tracking, purchasing requests, and invoice processing.

Maintain program documentation, templates, and standard operating procedures.