Program Assistant II, Nursing

Provides program assistance and support for Nursing and Home Support programs including a wide range of secretarial and receptionist services.

MAJOR DUTIES & RESPONSIBILITIES

• Provides program and student support for the Nursing and Home Support programs, resolves day to day problems and handles sensitive materials.
• Performs secretarial duties, which includes word-processing a variety of documents such as correspondence, contracts, evaluation summaries, exams, memos; including taking of minutes.
• Provides student support to students, including scheduling, facilitating documents for admissions and providing referrals and other communication.
• Provides support for program and course development and delivery as required.
• Sets up and maintains all filing systems, records and office supplies inventory; maintains, troubleshoots and reports malfunctioning office equipment.
• Liaises with Admissions and Records for the receipt of program applications and processes new and ongoing transfer applicants and assess their application portfolio for completeness.
• Informs both incoming and ongoing students of fees and any missing documentation.
• Assesses student transcripts for program requirements and monitors student's records and notifies the Chair/Program Coordinator of any deficiencies associated with promotion and graduation.
• Maintains all related student data files using the appropriate data base(s).
• Liaises with coordinators, faculty and students and coordinates activities associated with exams.
• Collects, sorts, distributes and may open mail for designated department.
• Arranges teleconferences and other meetings as required. Locates and assembles background information, books, physical facilities and equipment for meetings and may assist in arranging events.
• Maintains/updates/edits admissions packages and calendar copy.

• Grade 12 plus six months' post secondary education, or equivalent