Production Coordinator Assistant

Assist the Production Coordinator with preparing and maintaining daily and weekly production schedules.

Prepare and distribute production schedules, work orders, production lists, labels, packaging information, and other required documentation.

Track projects and work orders through the manufacturing process.

Update schedules based on production progress, material availability, equipment downtime, staffing constraints, quality issues, and changing project priorities.

Communicate schedule changes and production priorities to supervisors and appropriate departments.

Help identify potential scheduling conflicts, bottlenecks, or delays and promptly communicate concerns to the Production Coordinator.

Assist with coordinating CLT, Glulam, CNC machining, finishing, packaging, and shipping requirements.

Enter and maintain accurate production information within the company's ERP/MRP system.

Create, update, and close production work orders as assigned.

Verify production quantities, material usage, labor transactions, inventory movements, and job status.

Maintain accurate electronic and paper production records.

Assist with Bills of Materials (BOMs), production travelers, job packets, labels, and other manufacturing documentation.

Review production information for accuracy and report discrepancies.

Assist with maintaining accurate project and production data used for reporting and decision-making.

Assist with monitoring lumber, adhesives, packaging materials, and other supplies required for scheduled production.

Compare material availability against upcoming production requirements.

Communicate potential material shortages before they impact production.

Coordinate with Procurement, Inventory/Warehouse, and Production personnel regarding material needs.

Assist with cycle counts and inventory reconciliation as needed.

Help investigate discrepancies between physical inventory and ERP inventory records.

Support efforts to minimize material waste and improve lumber utilization.

Track daily production results against scheduled targets.

Assist with preparing production reports and dashboards.

Maintain information related to: Schedule attainment Production output Downtime Material usage Scrap and waste Inventory Quality holds/rework Project completion status

Schedule attainment

Production output

Downtime

Material usage

Scrap and waste

Inventory

Quality holds/rework

Project completion status

Compile information for daily production meetings and operational reviews.

Follow up on outstanding production action items and communicate status to the Production Coordinator.

Maintain accurate records to support production KPI reporting. Cross-Functional Coordination

Communicate regularly with Production Supervisors regarding project status, priorities, delays, and schedule changes.

Coordinate with Project Management regarding customer deadlines and project priorities.

Work with Engineering/Design to ensure required production information and fabrication documentation are available before jobs are released.

Coordinate with Quality regarding inspection requirements, holds, rework, and release of materials or products.

Work with Maintenance when equipment downtime may affect the production schedule.

Coordinate with Shipping/Receiving to help ensure completed products are packaged and available according to planned shipment dates.

Participate in daily production meetings and other operational meetings as requested.

Support a culture where employee safety is the highest priority.

Follow all company safety policies, procedures, PPE requirements, and plant rules.

Immediately report unsafe conditions or practices.

Ensure production documentation reflects applicable quality requirements.

Support compliance with established mass timber manufacturing procedures and quality standards.

Assist with maintaining traceability of materials and finished products as required.

High school diploma or GED required.

Associate degree or additional education in Manufacturing, Supply Chain, Business, Engineering Technology, Construction, or a related field preferred.

1–3 years of experience in manufacturing, production coordination, scheduling, inventory, logistics, or administrative support preferred.

Experience in wood products, engineered wood, mass timber, CLT, Glulam, or project-based manufacturing is highly desirable.

Equivalent combinations of education and relevant experience will be considered.

Planning & Organization

Attention to Detail

Communication

Teamwork

Accountability

Sense of Urgency

Problem Solving

Data Accuracy

Adaptability

Continuous Improvement

Customer/Project Focus

Success in this position will be measured by:

Accuracy and timeliness of production schedules and documentation.

Accuracy of ERP and inventory information.

Timely communication of production issues and schedule changes.

Production schedule attainment.

Reduction of preventable scheduling and material-related delays.

Accuracy and timeliness of production reporting.

Effective coordination between Production and supporting departments.

Demonstrated commitment to safety, quality, teamwork, and continuous improvement.

Work in a state-of-the-art, fully automated glulam facility. Competitive wages, full benefits package, and career advancement opportunities. Be part of an industry-leading company driving mass timber innovation. Work for a company that values sustainability, innovation, and teamwork.

If you are looking for a fast-paced, hands-on role in a cutting-edge manufacturing environment, we’d love to hear from you! Apply today and join SmartLam North America in shaping the future of mass timber construction.