Procurement Support Specialist
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Key skills for this role
About the Role
STAR SERVICES LLC seeks a Procurement Support Specialist in Dubai to provide administrative and operational support to the Procurement team. The role involves preparing procurement documents, coordinating with suppliers, updating trackers, and supporting ERP/SAP transactions.
Key Skills for This Role
Responsibilities
- Assist the Procurement team in receiving, reviewing, and organizing procurement requests from internal departments
- Coordinate with requestors to collect required specifications, scope details, budgets, approvals, and supporting documents
- Prepare and issue RFQs, RFPs, and invitations to quote under the guidance of the Procurement team
- Follow up with suppliers for quotations, proposals, company documents, clarifications, and revised submissions
- Maintain supplier records, quotation files, procurement trackers, comparison sheets, purchase orders, delivery notes, invoices, and other procurement documentation
- Support the preparation of commercial comparison summaries and basic evaluation documents for Procurement review
- Assist in supplier registration and onboarding by collecting trade licenses, VAT certificates, bank details, signatory details, and other required documents
- Prepare purchase requisition and purchase order documentation in ERP/SAP, where required, and follow up on approval status
- Coordinate with Finance, Legal, Operations, Facilities, Technology, Events, Retail, and other departments to support timely completion of procurement activities
- Follow up on deliveries, service completion confirmations, invoices, and payment related documentation with suppliers and internal stakeholders
- Support the team in monitoring pending procurement requests, open purchase orders, contract expiry dates, and supplier submissions
- Assist with market research to identify potential suppliers, alternative products, price benchmarks, and cost saving opportunities
Requirements
- Bachelor's degree in business administration, Supply Chain, Procurement, Finance, or related field preferred
- Minimum 2 to 5 years of relevant procurement, purchasing, supply chain, or administrative support experience, preferably within the UAE
- Experience supporting RFQs/RFPs, supplier coordination, purchase orders, invoices, delivery notes, and procurement documentation
- Experience using ERP/SAP systems and Microsoft Office, especially Excel
- Good knowledge of procurement procedures, supplier coordination, and documentation requirements
- Strong coordination and follow up skills with internal departments and external suppliers
- Good communication skills in English, both written and verbal
- Ability to prepare, update, and maintain accurate procurement records and trackers
- Good understanding of purchase requisitions, purchase orders, invoices, delivery notes, and payment coordination
- Strong attention to detail, organization, time management, and ability to manage multiple requests under deadlines
- Good analytical and Excel skills for quotation summaries, trackers, and basic reporting
- Problem solving ability for routine procurement support issues
Full Job Posting
Job Purpose
- The Procurement Support personnel will provide administrative, coordination, and operational support to the Procurement team.
- The role will assist in preparing procurement documents, coordinating with suppliers and internal stakeholders, updating procurement trackers, supporting ERP/SAP transactions, and following up on purchase orders, invoices, delivery notes, and related documentation to ensure procurement activities ar
- This is a support role and does not include final procurement approval, contract award authority, or independent supplier selection authority.
Key Responsibilities
- Assist the Procurement team in receiving, reviewing, and organizing procurement requests from internal departments.
- Coordinate with requestors to collect required specifications, scope details, budgets, approvals, and supporting documents.
- Prepare and issue RFQs, RFPs, and invitations to quote under the guidance of the Procurement team.
- Follow up with suppliers for quotations, proposals, company documents, clarifications, and revised submissions.
- Maintain supplier records, quotation files, procurement trackers, comparison sheets, purchase orders, delivery notes, invoices, and other procurement documentation.
- Support the preparation of commercial comparison summaries and basic evaluation documents for Procurement review.
- Assist in supplier registration and onboarding by collecting trade licenses, VAT certificates, bank details, signatory details, and other required documents.
- Prepare purchase requisition and purchase order documentation in ERP/SAP, where required, and follow up on approval status.
- Coordinate with Finance, Legal, Operations, Facilities, Technology, Events, Retail, and other departments to support timely completion of procurement activities.
- Follow up on deliveries, service completion confirmations, invoices, and payment related documentation with suppliers and internal stakeholders.
- Support the team in monitoring pending procurement requests, open purchase orders, contract expiry dates, and supplier submissions.
- Assist with market research to identify potential suppliers, alternative products, price benchmarks, and cost saving opportunities.
Required Qualifications
- Bachelor's degree in business administration, Supply Chain, Procurement, Finance, or a related field is preferred.
- Minimum of 2 to 5 years of relevant procurement, purchasing, supply chain, or administrative support experience, preferably within the UAE.
- Experience supporting RFQs/RFPs, supplier coordination, purchase orders, invoices, delivery notes, and procurement documentation.
- Experience using ERP/SAP systems and Microsoft Office, especially Excel.
Required Skills
- Good knowledge of procurement procedures, supplier coordination, and documentation requirements.
- Strong coordination and follow up skills with internal departments and external suppliers.
- Good communication skills in English, both written and verbal.
- Ability to prepare, update, and maintain accurate procurement records and trackers.
- Good understanding of purchase requisitions, purchase orders, invoices, delivery notes, and payment coordination.
- Strong attention to detail, organization, time management, and ability to manage multiple requests under deadlines.
- Good analytical and Excel skills for quotation summaries, trackers, and basic reporting.
- Problem solving ability for routine procurement support issues.
- Professional attitude, confidentiality, and ability to work in a fast paced environment.
Preferred Experience
- Previous procurement support experience within museums, cultural destinations, visitor attractions, events, exhibitions, hospitality, tourism, leisure, or government/semigovernment entities are preferred.
- Experience supporting procurement categories relevant to venue operations, including facilities management, MEP services, AV/technology, event production, guest services, manpower outsourcing, retail, F&B, uniforms, and corporate services.
- Experience working in a fast paced operational environment with multiple internal stakeholders and urgent procurement requirements.
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