Procurement Expeditor

Order Lifecycle Management: Monitor the status of all open purchase orders (POs) from issuance through to final receipt at Propak or site, aiming to ensure all materials are received and readily available on or before current shop start dates.

Supplier Coordination: Act as the primary coordinator with suppliers, freight forwarders, and internal teams (Warehouse, Shop, Project teams) to track progress, ensure timely delivery, and address immediate material delivery issues.

Logistical Complexity: Arrange and manage complex transportation for material shipments, including displaying a full understanding of INCO terms and ensuring their proper application to all deliveries to ensure compliance.

Documentation & System Accuracy: Review, verify, and track all incoming documentation (freight shipments, vendor spreadsheets, packing lists) and accurately update delivery status and required information in the ERP system and centralized tracking tools.

Critical Path Monitoring: Proactively monitor future orders and key project materials to ensure deliveries remain on track, resolving delays and obstacles that interrupt the smooth flow of material before they impact production.

Disruption Mitigation: Identify and mitigate potential supply chain disruptions or delays by escalating critical issues to Project Procurement Leads and recommend concrete corrective actions.

Schedule Reporting & Alignment: Maintain and update detailed expediting reports for project managers. Confidently report when Propak schedule changes or internal shifts negatively impact vendor delivery commitments.

Reconciliation & Compliance: Ensure suppliers meet all contractual obligations, including agreed-upon promise dates and delivery terms. Collaborate with the Warehouse, QC, and Accounts Payable to swiftly reconcile delivery and documentation discrepancies.

Operational Integration: Develop a well-rounded understanding of material handling and internal operations/design practices at Propak, applying practices and strategies that positively impact material flow all the way through to use in the fabrication shop.

Process Improvement: Participate in the review and development of internal processes and work instructions related to expediting, leveraging experience to embed best practices across the department.

Mentorship: Display the ability to effectively train and coach entry-level Project Procurement Coordinators or Expeditors in the basic standards and high-level strategies of expediting at Propak.

Strategic Execution: Employ strategic and creative approaches to meet highly challenging delivery schedules and assist in vendor performance evaluations based primarily on delivery timelines and responsiveness.

Professionalism: Consistently uphold a high standard of procurement ethics and display outstanding professionalism while acting as a key operational representative for Propak.