Procurement Assistant
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Key skills for this role
Role Overview
Support the procurement team with daily purchasing activities, supplier coordination, documentation, and order follow-up.
Help ensure procurement processes are accurate, efficient, and aligned with business requirements and established procedures.
Key Skills for This Role
Full Job Posting
Role Description
Support the procurement team with daily purchasing activities, supplier coordination, documentation, and order follow-up.
Help ensure procurement processes are accurate, efficient, and aligned with business requirements and established procedures.
Key Responsibilities
- Assist with daily procurement and purchasing activities.
- Prepare, process, and follow up on purchase requisitions and purchase orders.
- Coordinate with suppliers regarding quotations, product specifications, pricing, availability, and delivery schedules.
- Source and compare supplier quotations and commercial terms.
- Maintain records of suppliers, purchase orders, quotations, contracts, invoices, and procurement documents.
- Monitor purchase orders and follow up on pending, delayed, or incomplete deliveries.
- Coordinate with suppliers, warehouse, logistics, finance, and internal departments.
- Verify purchasing documents, delivery notes, invoices, and related records.
- Assist in resolving procurement discrepancies, delivery issues, product shortages, and supplier matters.
- Support supplier onboarding, registration, documentation, and information updates.
- Assist with procurement reports, spending summaries, order tracking, and purchasing analysis.
- Support process improvements and other procurement-related administrative and operational duties.
Qualifications
- Diploma or bachelor's degree in procurement, supply chain management, purchasing, business administration, logistics, or a related discipline.
- Good understanding of procurement, purchasing, supplier management, and supply chain processes.
- Strong organizational and administrative skills with excellent attention to detail.
- Good numerical, analytical, and problem-solving abilities.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Strong written and verbal communication skills.
- Good negotiation and supplier coordination awareness.
- Ability to manage multiple procurement activities, priorities, and deadlines.
- Strong follow-up skills and a proactive approach to resolving procurement issues.
- Ability to maintain accurate records and handle confidential commercial information professionally.
- Ability to work effectively with suppliers and cross-functional teams.
- Familiarity with ERP, procurement, or purchasing systems is an advantage.
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