Private Assistant
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Key skills for this role
About the Role
Emirates National Investment is seeking a highly experienced Private Assistant to provide high-level personal assistance, concierge-style support, estate coordination, and administrative oversight.
Key Skills for This Role
Responsibilities
- Act as primary point of contact for private and personal matters.
- Handle confidential and sensitive information with discretion.
- Coordinate personal arrangements including travel bookings, flight reservations, and hotel accommodation.
- Supervise and manage private properties, ensuring maintenance, operations, and security.
- Oversee household and estate staff, including recruitment, onboarding, payroll, scheduling, and performance monitoring.
- Coordinate with external service providers and vendors for maintenance and renovations.
- Assist in coordination and administration of financial matters relating to personal and household expenses.
- Maintain up to date records of personal documents including passports, visas, and Emirates IDs.
Requirements
- Bachelor’s degree in Business Management, Hospitality, Estate Management, or similar.
- Proven experience in a similar role, preferably supporting a high net worth individual, family office, or VIP environment.
- Fluent in English and Arabic, with strong verbal and written communication skills.
- Exceptional organizational and multitasking skills with strong attention to detail.
- High level of integrity, discretion, and professionalism.
- Flexibility to work outside standard office hours as needed.
Full Job Posting
Role Overview
- We are seeking a highly experienced and professional Private Assistant responsible for providing high level personal assistance, concierge style support, estate coordination, and administrative oversight.
Private Affairs Management
- Act as the primary point of contact in relation to private and personal matters.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Coordinate and oversee a wide range of personal tasks, ensuring efficient and timely execution.
- Track VIP relations and correspondence, supporting relationship management.
- Organise and coordinate personal arrangements including travel bookings, flight reservations, hotel accommodation, and related logistics.
- Support the management of personal insurance matters, including vehicle registration, renewals, and related documentation.
Estate Management
- Supervise and manage private properties, ensuring they are well maintained, operational, and secure.
- Oversee household and estate staff, including coordination related to recruitment, onboarding, payroll, scheduling, and performance monitoring.
- Coordinate with external service providers and vendors for maintenance, renovations, and other property related requirements.
- Liaise with relevant internal and external parties in relation to private procurement and household requirements.
- Support the smooth day to day administration and upkeep of private residences and related assets.
Financial Administration
- Assist in the coordination and administration of financial matters relating to personal, household, and private expenses.
- Support the tracking and organisation of private expense related documentation and records, as required.
Documentation and Approvals
- Maintain up to date records of personal documents including passports, visas, Emirates IDs, and other important records.
- Maintain an organised and updated database of important contacts, service providers, and vendors.
- Review and coordinate initial approvals related to private affairs.
Qualifications & Experience
- Bachelor’s degree in a relevant discipline such as Business Management, Hospitality, Estate Management, or similar.
- Proven experience in a similar role, preferably supporting a high net worth individual, family office, or VIP environment.
- Strong understanding of the level of professionalism, discretion, and service expected within a private household or executive support environment.
- Fluent in English & Arabic, with strong verbal and written communication skills. Arabic is a must.
Key Competencies & Skills
- Exceptional organisational and multitasking skills, with strong attention to detail.
- Excellent interpersonal and communication abilities.
- High level of integrity, discretion, and professionalism in handling confidential information.
- Strong problem solving skills and the ability to remain composed under pressure.
- Respectful, trustworthy, and service oriented demeanour.
- Flexibility to work outside standard office hours as needed.
- Good understanding of local customs, etiquette, and cultural expectations.
- High standards of personal presentation.
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