Principal Document Controller

Job Overview

Key Tasks and Responsibilities

• Gain experience in the iDocs work area and develop technical skills to complete assigned work.
• When acting as Lead Document Controller, direct document management teams and coordinate discipline interfaces.
• Develop the document management execution plan and associated work instructions.
• Set up the project EDMS platform to meet client and company technical requirements.
• Manage staffing plans and project budgets for document management activities.
• Advise project management on document management issues and interface requirements.
• Facilitate the flow of technical information through the EDMS and maintain the master document register.
• Supervise document management personnel and provide training on procedures and systems.
• Participate in audits, issue status reports, support handover and turnover, archive records, and provide lessons learned.

Essential Qualifications and Education

• Bachelor’s degree in any stream or equivalent diploma is required.
• Computer Science education is preferred.
• At least 10–15 years of document management experience with a major contractor or consultant is required.
• Knowledge of EDMS software, Microsoft Office, Adobe, and industry-utilized EDMS tools is required.
• Experience with technical activities, including onshore and offshore operations, is required.
• Leadership expertise, organizational ability, communication skills, business acumen, and decision-making capability are required.
• Certified iDocs Trainer is preferred.

Reporting and Interfaces

• Reports to the Project Lead Document Management, Project Engineering Manager, or Project Manager, and functionally to the Department Manager.
• Liaises with Lead Document Management, Project Engineering, Project Management, and the Department Manager.
• Supervises assigned Document Controllers.