Personal Assistant
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Key skills for this role
About the Role
A UAE-based client seeks a highly organized and discreet Personal Assistant to support a dynamic CEO with professional and personal tasks. Responsibilities include calendar management, travel coordination, correspondence, personal affairs, and stakeholder management.
Key Skills for This Role
Responsibilities
- Manage the CEO's calendar, appointments, meetings, and scheduling priorities
- Coordinate internal and external meetings, including venue arrangements and logistics
- Screen, prioritize, and manage incoming requests and communications
- Prepare meeting agendas, notes, and minutes when required
- Arrange domestic and international travel, including flights, accommodation, transportation, visas, and itineraries
- Manage email correspondence and monitor key communications
- Draft and send professional communications on behalf of the CEO
- Manage personal appointments, household related matters, and administrative tasks
- Coordinate schedules and activities for household support staff and drivers
- Serve as a professional point of contact between the CEO and internal/external stakeholders
Requirements
- Highly organized and proactive
- Exceptional attention to detail
- Strong judgment and ability to manage multiple priorities
- Ability to handle confidential information with discretion
- Experience in executive support or similar role
Full Job Posting
Role Overview
- We are seeking a highly organized, proactive, and discreet Personal Assistant to support a dynamic CEO with both professional and personal responsibilities.
- The successful candidate will act as a trusted partner to the CEO, ensuring seamless coordination of schedules, travel, communications, personal affairs, and stakeholder interactions.
Key Responsibilities
- Manage the CEO's calendar, appointments, meetings, and scheduling priorities.
- Coordinate internal and external meetings, including venue arrangements, catering, and meeting logistics.
- Screen, prioritize, and manage incoming requests and communications.
- Prepare meeting agendas, notes, and minutes when required.
- Track action items and ensure timely follow up on commitments.
- Arrange domestic and international travel, including flights, accommodation, transportation, visas, and itineraries.
- Coordinate travel arrangements for family members when required.
- Anticipate travel needs and ensure all logistics are handled efficiently.
- Research destination specific requirements and support services.
- Manage email correspondence and monitor key communications.
- Draft and send professional communications on behalf of the CEO.
- Direct inquiries and requests to the appropriate internal stakeholders.
What We're Looking For
- Proactive, detail oriented, and thrives in a dynamic environment.
- Enjoys taking ownership, anticipating needs before they arise, and ensuring that nothing falls through the cracks.
- Comfortable managing both business and personal matters with professionalism and discretion.
Additional Information
- This role may require occasional availability outside standard business hours.
- Some local and international travel may be required.
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