Personal Assistant to CEO
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Key skills for this role
About the Role
Property Shop Investment LLC is seeking a Personal Assistant to the CEO in Abu Dhabi. The role provides high-level administrative support, manages calendars, coordinates meetings, and handles confidential information.
Key Skills for This Role
Responsibilities
- Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements
- Prepare and edit correspondence, presentations, and reports on behalf of the executive
- Maintain and organize confidential files, ensuring proper documentation and easy retrieval
- Coordinate with other departments to ensure smooth communication and task execution
- Organize and prepare materials for board meetings, executive presentations, and other key events
- Record meeting minutes and follow up on action items to ensure timely completion
- Manage logistics for conferences, business trips, and high profile events
- Act as a liaison between the executive and internal/external stakeholders
- Handle inquiries, requests, and concerns with discretion and a customer centric approach
- Assist in tracking and managing projects under the executive’s purview
- Conduct research, analyze data, and provide actionable insights for strategic decision making
- Monitor the progress of initiatives and provide periodic updates to the executive
Requirements
- Bachelor’s degree in Business Administration, Management, or related field
- 2+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments
- Exceptional organizational, time management, and multitasking abilities
- Strong written and verbal communication skills
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools
- Ability to maintain confidentiality and exercise sound judgment
- Flexibility to work beyond regular hours and adapt to dynamic priorities
- Experience in high pressure environments supporting C level executives (preferred)
- Familiarity with real estate industry operations in the UAE (preferred)
- Arabic Speaker (preferred)
Full Job Posting
Job Overview
- The Executive Assistant will provide high level administrative support, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders.
Key Responsibilities
- Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports on behalf of the executive.
- Maintain and organize confidential files, ensuring proper documentation and easy retrieval.
- Coordinate with other departments to ensure smooth communication and task execution.
- Organize and prepare materials for board meetings, executive presentations, and other key events.
- Record meeting minutes and follow up on action items to ensure timely completion.
- Manage logistics for conferences, business trips, and high profile events.
- Act as a liaison between the executive and internal/external stakeholders, maintaining professional and effective communication.
- Handle inquiries, requests, and concerns with discretion and a customer centric approach.
- Represent the executive in interactions when required.
- Assist in tracking and managing projects under the executive’s purview.
- Conduct research, analyze data, and provide actionable insights for strategic decision making.
Qualifications and Skills
- Bachelor’s degree in Business Administration, Management, or related field.
- 2+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.
- Exceptional organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.
- Ability to maintain confidentiality and exercise sound judgment.
- Flexibility to work beyond regular hours and adapt to dynamic priorities.
Preferred Attributes
- Experience in high pressure environments supporting C level executives.
- Familiarity with real estate industry operations in the UAE.
- Arabic Speaker.
Benefits
- Competitive salary and performance bonuses.
- Comprehensive health insurance.
- Opportunities for professional development and career growth.
- Access to a vibrant and collaborative work environment.
Additional Information
- Location: St. Regis Saadiyat Island, Abu Dhabi UAE.
- Work Location: In person.
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