Personal Assistant / Office manager

Overview

Dubai, UAE

About The Role

Key Responsibilities

• *Executive Support*
• Manage the Director’s calendar, meetings, and daily schedule
• Coordinate internal and external meetings, including preparation of materials
• Handle correspondence, emails, and follow-ups on behalf of the Director
• Act as a key point of contact between the Director and internal teams, as well as stakeholders across the group
• Ensure priorities are tracked and executed on time
• *Office Management*
• Oversee day-to-day office operations within the subsidiary
• Coordinate with internal teams, vendors, and service providers
• Manage office logistics, supplies, and administrative processes
• Ensure a well-organized and efficient working environment
• *Coordination & Execution*
• Track tasks, deadlines, and ensure consistent follow-ups
• Support ongoing projects and cross-functional initiatives
• Prepare reports, presentations, and documentation when required
• Anticipate needs and solve problems before they arise

Requirements

• 3+ years of experience as a Personal Assistant / Executive Assistant / Office Manager
• Fluent Russian and English (both written and spoken)
• Strong organizational and multitasking skills
• Excellent communication skills
• High level of discretion and confidentiality
• Ability to work independently and take initiative
• Strong attention to detail

What We’re Looking For

• Highly energetic, proactive, and driven personality
• Comfortable working in a fast-paced environment with flexible / non-standard working hours when required
• Strong sense of ownership and responsibility
• Structured, reliable, and detail-oriented
• Dynamic, ambitious, and hands-on mindset
• Able to handle pressure and manage multiple priorities
• Ready to go above and beyond to deliver results
• Motivated to grow within a rapidly scaling company
• Must be immediately available to start or on very short notice

What We Offer

• Competitive salary: AED 20,000
• Direct exposure to senior leadership
• Opportunity to grow within a fast-developing group of companies
• High-impact role with real responsibility

Job Type: Full-time