Personal Assistant - Arabic/English Speaker
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Key skills for this role
About the Role
Property Shop Investment (PSI) seeks a motivated Junior Personal Assistant to support its leadership team in Abu Dhabi. The role involves calendar and travel management, client coordination, and administrative support.
Key Skills for This Role
Responsibilities
- Manage and maintain the executive's calendar, scheduling meetings, appointments, and events
- Coordinate domestic and international travel arrangements including flights, hotels, visas, and itineraries
- Act as the first point of contact for clients and investors on behalf of the executive
- Prepare meeting agendas, presentations, and briefing materials
- Handle incoming calls, emails, and correspondence professionally and promptly
- Organise and maintain physical and digital filing systems
- Prepare reports, letters, and documents as required
- Manage office supplies and coordinate with vendors when needed
Requirements
- Bachelor's degree in Business Administration, Management, or related field
- 1 3 years of experience in an administrative or assistant role
- Excellent written and verbal communication skills in English; Arabic is an advantage
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with exceptional attention to detail
- Ability to handle confidential information with discretion
Full Job Posting
About the Company
- Property Shop Investment (PSI) is one of Abu Dhabi's leading real estate companies, offering end to end property solutions including sales, leasing, property management, and investment advisory.
About the Role
- We are looking for a motivated and detail oriented Junior Personal Assistant to support our leadership team in Abu Dhabi. This is an excellent entry level opportunity for a highly organised individual looking to build a career in a professional real estate and investment environment.
Calendar & Travel Management
- Manage and maintain the executive's calendar, scheduling meetings, appointments, and events
- Coordinate domestic and international travel arrangements including flights, hotels, visas, and itineraries
- Send timely reminders and prepare daily briefing notes for the executive
- Reschedule and reprioritise appointments as needed
Client & Investor Coordination
- Act as the first point of contact for clients and investors on behalf of the executive
- Coordinate follow ups, meeting confirmations, and communication between stakeholders
- Prepare meeting agendas, presentations, and briefing materials
- Maintain professional relationships and uphold PSI's reputation in all interactions
Admin & Office Operations
- Handle incoming calls, emails, and correspondence professionally and promptly
- Organise and maintain physical and digital filing systems
- Prepare reports, letters, and documents as required
- Manage office supplies and coordinate with vendors when needed
- Support ad hoc administrative tasks and special projects as assigned
Qualifications
- Bachelor's degree in Business Administration, Management, or a related field
- 1–3 years of experience in an administrative or assistant role
Required Skills
- Excellent written and verbal communication skills in English; Arabic is an advantage
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organisational skills with exceptional attention to detail
- Ability to handle confidential information with discretion
- Professional, proactive, and able to thrive in a fast paced environment
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