PERSONAL ASSISTANT
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Key skills for this role
About the Role
Nature for Environmental and Agricultural Solutions L.L.C seeks an exceptional Personal Assistant to support the CEO.
Key Skills for This Role
Responsibilities
- Own and manage the CEO's complex, dynamic calendar with strategic prioritization
- Serve as the primary gatekeeper, screening and filtering all incoming requests, communications, and meeting invitations
- Coordinate complex, multi leg domestic and international travel including flights, visas, accommodations, itineraries, and contingency arrangements
- Prepare daily agendas, meeting briefs, executive summaries, and follow up trackers
- Act as the primary point of contact between the CEO and internal/external stakeholders including board members, senior leadership, investors, and partners
- Draft, edit, and manage correspondence, emails, memos, presentations, and reports on behalf of the CEO
- Drive timely follow ups on assigned tasks, ensuring clear timelines and deliverables across the organization
- Leverage LLMs and AI tools to draft correspondence, summarize documents, generate reports, and streamline communication workflows
- Build and maintain automation workflows using tools like Zapier, Make, Notion AI, and Airtable to eliminate repetitive tasks
- Continuously identify opportunities to automate both your own work and the CEO's workflows
- Handle highly confidential and sensitive information with absolute discretion, loyalty, and integrity
- Manage expenses, invoices, and administrative processes related to the CEO's office
Requirements
- 3+ years of experience supporting C suite executives (CEO, Founder, or equivalent) in fast paced, high growth, or multinational environments
- Bachelor's degree in Business Administration, Management, Communications, or related field
- Demonstrated experience with AI tools for productivity, content creation, research, and automation
- Hands on experience with automation tools (Zapier, Make) and working knowledge of LLMs and AI tools
- Advanced proficiency in Microsoft Office Suite, Google Workspace, and productivity tools (Notion, Asana, Slack, etc.)
- Exceptional organizational and time management skills with proven ability to manage multiple priorities
- Strong personality with confidence to manage senior stakeholders, push back when necessary, and drive follow ups
- Excellent written and verbal communication skills in English
- Absolute discretion, sound judgment, and high emotional intelligence
- Master's degree preferred
- Additional languages (Arabic, German, French, etc.) preferred
- Experience with board logistics, earnings coordination, or All Hands events preferred
Full Job Posting
Role Overview
- We are seeking an exceptional, tech native Personal Assistant to support our CEO in a fast paced, high growth environment.
- This is not a traditional administrative role—you will be a strategic force multiplier, owning the CEO's time, priorities, and operational rhythm.
- You will serve as a trusted partner, gatekeeper, and confidant, ensuring the CEO remains focused on highest value activities while you eliminate friction, drive execution, and anticipate needs before they arise.
- We are looking for someone who combines AI fluency, ruthless prioritization, and a strong, assertive personality.
Core Responsibilities
- Own and manage the CEO's complex, dynamic calendar with strategic prioritization—not just scheduling. Protect deep work windows, resolve conflicts proactively, and ensure every meeting aligns with company goals.
- Serve as the primary gatekeeper, screening and filtering all incoming requests, communications, and meeting invitations.
- Coordinate complex, multi leg domestic and international travel including flights, visas, accommodations, itineraries, and contingency arrangements.
- Prepare daily agendas, meeting briefs, executive summaries, and follow up trackers.
- Act as the primary point of contact between the CEO and internal/external stakeholders including board members, senior leadership, investors, and partners.
- Draft, edit, and manage correspondence, emails, memos, presentations, and reports on behalf of the CEO.
- Drive timely follow ups on assigned tasks, ensuring clear timelines and deliverables across the organization.
- Leverage LLMs and AI tools (ChatGPT, Claude, etc.) to draft correspondence, summarize documents, generate reports, and streamline communication workflows.
- Build and maintain automation workflows using tools like Zapier, Make, Notion AI, and Airtable to eliminate repetitive tasks and boost productivity.
- Continuously identify opportunities to automate both your own work and the CEO's workflows; stay ahead of AI and productivity tech trends, advising the CEO on ways to gain leverage.
- Apply clear prioritization rules to protect the CEO's time, ensuring attention is directed to high value activities.
- Anticipate needs proactively—resolve issues before they escalate.
Qualifications & Experience
- 3+ years of experience supporting C suite executives (CEO, Founder, or equivalent) in fast paced, high growth, or multinational environments.
- Bachelor’s degree in business administration, Management, Communications, or related field (Master's preferred).
- Demonstrated experience with AI tools for productivity, content creation, research, and automation.
- Hands on experience with automation tools (Zapier, Make) and working knowledge of LLMs and AI tools.
- Advanced proficiency in Microsoft Office Suite, Google Workspace, and productivity tools (Notion, Asana, Slack, etc.).
- Exceptional organizational and time management skills with proven ability to manage multiple priorities in a demanding environment.
- Strong personality with confidence to manage senior stakeholders, push back when necessary, and drive follow ups.
- High psychological assertiveness—comfortable firmly keeping an executive on track and calling out when focus drifts.
- Excellent written and verbal communication skills in English.
- Absolute discretion, sound judgment, and high emotional intelligence.
Preferred Qualifications
- Experience in multinational or publicly listed companies.
- Experience traveling with executives or providing on the ground support during global engagements.
- Additional languages (Arabic, German, French, etc.).
- Experience with board logistics, earnings coordination, or All Hands events.
- Familiarity with CRM tools (HubSpot, Salesforce).
Key Competencies (Soft Skills)
- AI Fluency: Ability to leverage AI tools as a force multiplier; stays current with emerging technologies.
- Strategic Prioritization: Makes trade off decisions on the CEO's behalf; protects time against low value distractions.
- Assertiveness: Confident, persistent, and willing to push back when needed.
- Proactive Anticipation: Thinks two steps ahead; resolves issues before they reach the CEO.
- Emotional Intelligence: Reads situations and people; navigates senior stakeholders with diplomacy.
- Crisis Management: Remains calm under pressure; adapts to last minute changes with composure.
- Discretion & Integrity: Handles sensitive information with absolute confidentiality.
- Ownership Mindset: Takes full accountability; operates with minimal supervision.
What Success Looks Like
- The CEO's time is consistently protected and allocated to highest value activities.
- AI and automation tools reduce administrative friction by 30%+ across the CEO's workflow.
- Stakeholders experience seamless coordination and clear communication through you.
- You are viewed as a trusted strategic partner, not just an administrator.
- You confidently push back on misaligned requests and hold others accountable to deliverables.
Work Environment & Reporting
- Reports to: CEO.
- Location: Abu Dhabi, United Arab Emirates.
- Work Schedule: Full time; flexibility required for global time zones and occasional travel.
- Travel: Regular domestic and international travel with the CEO may be required.
- Work Location: In person.
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