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Payroll Reconciliation Analyst
The University of British Columbia
Vancouver, CAN
Full Time
Mid
Yesterday
Payroll ReconciliationAccountingData AnalysisWorkdayExcelCompliance
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Payroll ReconciliationAccountingData Analysis
About the Role
UBC is hiring a Payroll Reconciliation Analyst to manage payroll reconciliation, accounting, and compliance for a large university. The role involves analyzing complex data sets, ensuring accurate payroll processing, and improving reconciliation controls.
Key Skills for This Role
Payroll ReconciliationAccountingData AnalysisWorkdayExcelCompliance
Responsibilities
- Manage detailed payroll ledger and program reconciliations across the university
- Investigate accounting flow within Workday and implement corrective controls
- Ensure compliance with CRA, WCB, and EI regulations and support audit readiness
- Prepare complex Payroll Accounting Journals (PAJs) and EIB mass journal entries
- Develop and maintain reconciliation controls and financial process documentation
- Complete monthly bank reconciliation for payroll bank accounts
- Set up garnishment requests in Workday and process related payments
- Review in progress ROEs and submit to Service Canada
- Prepare weekly, semi monthly, monthly and quarterly tax remittances
- Resolve ServiceNow tickets assigned to Payroll Reconciliation Analysts
Requirements
- Undergraduate degree in a relevant discipline
- Enrolled in the CPA Professional Education Program (PEP) modules
- Minimum of three years of related experience
- Payroll Compliance Practitioner (PCP) designation preferred
- Experience with Workday or similar ERP systems preferred
- Advanced Excel skills preferred
- Strong knowledge of payroll, accounting, and financial processes
Full Job Posting
Job Summary
- The University of British Columbia is one of the largest universities in Canada, employing approximately 50,000 people.
- UBC payroll accounts for approximately CAD 2B, 73% of consolidated operating expenses.
- The Payroll Reconciliation Analyst will work with large complex data sets, coordinating across Payroll Operations and with the Payroll Lead.
Work Performed Reconciliation, Accounting, and Improvements
- Manages detailed payroll ledger and program reconciliations across the university.
- Investigates accounting flow within Workday and implements corrective controls.
- Ensures compliance with CRA, WCB, and EI regulations and supports audit readiness.
- Prepares complex Payroll Accounting Journals (PAJs) and EIB mass journal entries.
- Develops and maintains reconciliation controls and financial process documentation.
- Performs analysis and complex reconciliation tasks such as periodic BCEHT, WCB, and Union Dues.
- Reconciles and reviews all payroll Ledger Accounts and Programs.
- Investigates accounting flow in accordance with accounting principles.
- Identifies areas for improved efficiency in Payroll Reconciliation Analyst tasks.
- Monitors and improves controls for Payroll Reconciliation Analyst tasks.
- Develops and maintains process and training documentation.
- Creates and posts Payroll Accounting Journals (PAJs) and PAJ EIBs.
Bank Reconciliation and Related Tasks
- Completes monthly bank reconciliation for payroll bank accounts.
- Addresses payroll payments via cheque that have not been cashed.
- Creates Ad Hoc Bank Transactions to record repayment of payroll overpayments.
- Monitors and improves controls for bank reconciliation.
- Investigates any discrepancies in bank reconciliation.
- Assists with reconciliation of re submitted bank files.
Other Work Performed
- Sets up garnishment requests in Workday.
- Reviews in progress ROEs and submits ROEs to Service Canada.
- Prepares weekly, semi monthly, monthly and quarterly tax remittances.
- Uploads EIBs prior to on cycle pay run.
- Creates Accounts Payable requests such as to pay union dues.
- Resolves ServiceNow tickets assigned to Payroll Reconciliation Analysts.
Minimum Qualifications
- Undergraduate degree in a relevant discipline.
- Enrolled in the CPA Professional Education Program (PEP) modules.
- Minimum of three years of related experience.
- Willingness to respect diverse perspectives.
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.
Preferred Qualifications
- Payroll Compliance Practitioner (PCP) designation.
- Experience with Workday or similar ERP systems.
- Strong knowledge of payroll, accounting, and financial processes.
- Advanced Excel skills.
- Positive, solution focused approach.
- Demonstrated ability to manage a high volume workload.
- Strong analytical and problem solving skills.
- Excellent communication and interpersonal skills.
- Demonstrated ability to work independently and collaboratively.
- Experience supporting process improvements.
- Strong commitment to confidentiality and compliance.
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