Patient Service Representative - Concierge Medicine

The Patient Service Representative is the first point of contact for patients and plays a critical role in delivering a seamless, high-touch experience in a concierge care model. This role combines exceptional customer service with administrative excellence to support patient access, communication, and care coordination. The coordinator ensures every interaction reflects personalized, responsive, and elevated standards of care.

Serve as the primary front-facing representative for concierge patients – via phone, email, text, and in-person interactions

Deliver a warm, professional, and highly responsive “white glove” service experience

Build rapport with patients and ensure they feel valued, known, and supported

Manage incoming requests promptly and route appropriately when needed

Coordinate and manage provider schedules, including same-day, urgent, and extended appointments

Optimize scheduling to ensure efficiency while maintaining flexibility for concierge patient needs

Confirm appointments, manage cancellations, and proactively fill schedule gaps

Support coordination of home visits, virtual visits, and specialty services when applicable

Facilitate referrals, diagnostic testing, and specialty appointments

Track and follow up on patient requests, orders, and outstanding items to ensure completion

Assist with pre-visit planning and post-visit follow-up communication

Maintain accurate and up-to-date patient records in the electronic medical record (EMR)

Support onboarding of new patients, including orientation to services and expectations

Assist with membership agreements, renewals, and general program inquiries

Educate patients on how to access and utilize concierge services effectively

Maintain a polished, organized front office environment

Ensure confidentiality and compliance with HIPAA and organizational policies

Assist with administrative tasks such as document management, correspondence, and supply coordination

Collaborate closely with clinical staff to ensure a seamless patient experience

Performs other duties as assigned.

High school diploma or equivalent required; associate or bachelor’s degree preferred

2-4 years of experience in a healthcare administrative, front desk, or customer service role

Experience in concierge medicine, private practice, or hospitality-driven environments strongly preferred

Exceptional customer service and interpersonal skills

Strong organizational and time management abilities

High attention to detail and accuracy

Ability to multitask and prioritize in a fast-paced, high-expectation environment

Excellent verbal and written communication skills

Proficiency with EMR systems and standard office technology

M-F, Days

Variable

8 hours

No

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.