Patient Admin Supervisor
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Key skills for this role
About the Role
Responsible for managing patient experience, operational management, compliance, staff supervision, and ensuring quality service in healthcare settings.
Key Skills for This Role
Responsibilities
- Welcome and greet patients, direct them to appropriate departments
- Provide hospital information and answer patient queries
- Handle complaints in a structured, timely, and professional manner
- Manage complaints register and perform root cause analysis
- Manage VIP patients accordingly
- Liaise between departments when required
- Manage reception and waiting areas
- Handle telephone enquiries and direct queries accordingly
- Monitor employee scheduling to ensure operational coverage
- Support staff engagement initiatives
Requirements
- Experience in patient administration or healthcare operations
- Supervisory experience
- Knowledge of patient safety and infection control regulations
Full Job Posting
Overview
- Responsible to provide a range of duties related to the overall patient experience.
- Managing Patient Experience, Operational Management, Compliance with Regulations, Staff Supervision and Training, Scheduling and Workflow Optimisation, Patient Safety and Care, Performance Metrics and Reporting, Risk Management and Incident Reporting.
Responsibilities
- Welcome & greet patients and direct them appropriately to the relevant departments giving clear instructions.
- Provide hospital information and answer patient queries.
- Complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department's services.
- Manage complaints register, ensuring key stakeholders are updated in order to do a root cause analysis and look at process improvements.
- Manage VIP patients accordingly.
- Ensure patients have an overall good patient experience.
- Liaison between departments when required.
- Manage the reception and waiting areas.
- Handles telephone enquiries and directs queries accordingly.
- Monitor employee scheduling of the department to ensure operational coverage.
- Provide support related to attendance, leave, overtime, staff allocations, uniform, dress code and personal hygiene.
- Maintain quality service by ensuring quality customer service standards, identifying trends & recommending process improvements.
Additional Responsibilities
- Support marketing events, being a point of contact for potential new patients.
- Supporting corporate patient experience initiatives.
- Working closely with the Quality Department and provide applicable data for KPIs.
- Assist the Medical Director with patient communication related to clinical complaints and ensure minutes of meetings are completed.
- Ensure Patient Experience Committee meetings are held, as per the complaints management policy.
- Strictly adheres to NMC's regulations and policies especially those related to infection control, patient safety & JCI.
- Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
- Exercises effective interpersonal skills in dealings with department staff, colleagues and management.
- Maintains patient & staff confidentiality.
- Orientate new joiners and sign of probation periods.
- Ensure professional conduct and discipline within the team is followed.
- Provide support in the recruitment and selection process of team members.
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