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Part Time File Clerk

Woody Anderson Ford
Huntsville, USA
Part-time
No Prior Experience Required
Onsite
USD 18-18 hourly
Discovered 1 weeks ago
Free

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Full Job Posting

  • $18/hour, part time
  • 401(k) Savings Plan with Employer Match
  • Closed on Sundays
  • Paid Training
  • Work-Life Balance

• Ongoing Professional Development

  • Employee Discounts
  • Family-Friendly and Inclusive Team Culture
  • Career Growth and Internal Promotions
  • Custom and Competitive Wage Plans
  • Review and filter the daily “cashier stack” of repair orders to determine status
  • Deliver open repair orders to the Warranty Administrator or appropriate personnel for completion
  • Retrieve new model year vehicle file folders from the cashier
  • Verify folders are properly separated and file them correctly
  • Retrieve closed guest pay and warranty repair orders from the Warranty Administrator and/or Service Manager for permanent filing

Pdi & Internal Repair Order Filing

  • Retrieve repair orders for PDI vehicles from the Internal Service Advisor
  • File PDI repair orders by repair order number (not VIN) in banker’s boxes
  • Monitor banker’s box capacity
  • When a box is full, transport it upstairs to the appropriate retention area
  • Begin a new box as required

Warranty & Documentation Handling

  • Transport warranty repair orders requiring manager signatures to the Service Manager
  • After signatures are obtained, file repair orders according to established procedures
  • Staple the correct invoice sheet to the corresponding repair order
  • Reconcile invoice pricing against provided lists
  • Circle and stamp invoices that match

Filing, Retention & Disposal

  • Separate repair orders and file them in accordance with written dealership procedures
  • Shred unnecessary or expired documents only when authorized by the Service Manager or Warranty Administrator General Support & Facility Duties
  • Run errands as needed to support the service department
  • Maintain a clean, neat, and organized work area
  • Perform custodial duties as assigned
  • Empty trash daily or as needed

Required Qualifications

  • High school diploma or the equivalent
  • High attention to detail and accuracy
  • Strong organizational skills
  • Ability to follow written procedures and retention guidelines
  • Ability to handle confidential information professionally
  • Physical ability to lift, carry, and transport banker’s boxes and files
  • Valid driver's license and acceptable driving record

Preferred Qualifications

  • Prior dealership or office filing experience
  • Familiarity with automotive repair orders
  • Experience working in a service department environment

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