Overlay Venue Manager
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Key skills for this role
About the Role
Talent Blueprint FZ LLC seeks an Overlay Venue Manager for a major event in Riyadh. The role involves planning, coordinating, and delivering all venue overlay requirements including temporary infrastructure installation and removal.
Key Skills for This Role
Responsibilities
- Lead the planning, coordination, and execution of overlay activities at assigned venues
- Develop venue specific overlay delivery plans, installation schedules, and removal strategies
- Ensure all temporary infrastructure and facilities are delivered in line with event operational requirements
- Coordinate overlay activities from design review through installation, operational support, and decommissioning phases
- Oversee the installation and removal of temporary structures and facilities including tents, seating, fencing, signage, power distribution, lighting, and FF&E
- Act as primary venue level contact for overlay related activities and coordinate with venue management, contractors, suppliers, and functional area leads
- Manage overlay contractors, suppliers, and service providers at venue level; monitor performance and compliance
- Ensure all overlay activities comply with health, safety, environmental, and regulatory requirements
- Support venue operational readiness reviews, testing activities, and venue acceptance processes
- Coordinate venue logistics associated with overlay delivery and removal, including site access, material deliveries, and equipment movements
- Track overlay delivery milestones, budgets, risks, and issues; prepare progress reports and post event evaluations
Requirements
- Bachelor's Degree in Engineering, Construction Management, Architecture, Event Management, Project Management, or a related field
- Minimum 7 years of experience in venue overlay, event infrastructure, construction, temporary structures, venue operations, or large scale event delivery
- Experience managing venue overlay projects within major sporting events, exhibitions, festivals, entertainment events, or large public gatherings
- Strong understanding of temporary infrastructure, site management, logistics, and venue operations
- Experience managing contractors, suppliers, and multi disciplinary project teams
- Strong project planning, scheduling, and stakeholder management skills
- Excellent problem solving, communication, and organizational abilities
- Ability to work in fast paced and operationally demanding environments
- Fluent in English; additional languages are an advantage
Full Job Posting
Job Purpose
- Responsible for planning, coordinating, and delivering all venue overlay requirements for assigned event venues
- Oversees installation, operation, maintenance, and removal of temporary infrastructure and event related facilities
- Works closely with venue operations, contractors, project teams, functional areas, and stakeholders
Key Responsibilities Venue Overlay Planning & Delivery
- Lead planning, coordination, and execution of overlay activities at assigned venues
- Develop venue specific overlay delivery plans, installation schedules, and removal strategies
- Ensure all temporary infrastructure and facilities are delivered in line with event operational requirements
- Coordinate overlay activities from design review through installation, operational support, and decommissioning
- Monitor progress against project timelines and ensure timely completion
Key Responsibilities Overlay Infrastructure Management
- Oversee installation and removal of temporary structures: temporary buildings, tents, seating, grandstands, fencing, wayfinding, signage, power distribution, lighting, FF&E, utilities, media compounds, accreditation facilities
- Ensure all overlay assets meet operational, safety, and quality standards
Key Responsibilities Stakeholder Coordination
- Act as primary venue level contact for overlay related activities
- Coordinate with venue management, contractors, suppliers, project managers, and functional area leads
- Collaborate with security, technology, broadcasting, workforce, transportation, hospitality, medical, and competition operations teams
- Ensure overlay requirements from all stakeholders are incorporated into venue delivery plans
Key Responsibilities Contractor & Supplier Management
- Manage overlay contractors, suppliers, and service providers at venue level
- Monitor contractor performance, productivity, and compliance with contractual obligations
- Conduct site inspections and progress reviews
- Coordinate access, logistics, and work permits for contractors and vendors
Key Responsibilities Health, Safety & Compliance
- Ensure all overlay activities comply with health, safety, environmental, and regulatory requirements
- Monitor safe working practices during installation and dismantling phases
- Conduct risk assessments and implement mitigation measures
- Support incident reporting, investigation, and corrective action processes
- Ensure compliance with venue regulations, event standards, and local authority requirements
Key Responsibilities Operational Readiness
- Support venue operational readiness reviews, testing activities, and venue acceptance processes
- Coordinate handover of overlay infrastructure to venue operations teams
- Participate in rehearsals, simulations, and operational testing exercises
- Ensure all overlay assets are operational prior to event commencement
Key Responsibilities Logistics & Site Coordination
- Coordinate venue logistics associated with overlay delivery and removal
- Monitor site access, material deliveries, storage areas, and equipment movements
- Resolve operational conflicts and coordinate work sequencing across multiple contractors
- Maintain effective communication between venue operations and overlay delivery teams
Key Responsibilities Reporting & Documentation
- Track overlay delivery milestones, budgets, risks, and issues
- Prepare progress reports, readiness updates, risk assessments, and post event evaluations
- Maintain accurate records of installation, inspections, certifications, and handover documentation
- Support lessons learned reviews and continuous improvement initiatives
Qualifications & Experience
- Bachelor's Degree in Engineering, Construction Management, Architecture, Event Management, Project Management, or related field
- Minimum 7 years of experience in venue overlay, event infrastructure, construction, temporary structures, venue operations, or large scale event delivery
- Experience managing venue overlay projects within major sporting events, exhibitions, festivals, entertainment events, or large public gatherings
- Strong understanding of temporary infrastructure, site management, logistics, and venue operations
- Experience managing contractors, suppliers, and multi disciplinary project teams
- Strong project planning, scheduling, and stakeholder management skills
- Excellent problem solving, communication, and organizational abilities
- Ability to work in fast paced and operationally demanding environments
- Fluent in English; additional languages are an advantage
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