Oracle Fusion ERP Facilities Specialist I

Job Description

• The Facilities specialist will act as the business functional lead for the Facilities Management (FM) domain within the Oracle Fusion ERP program. The role is responsible for driving, validating, and owning the implementation of TO-BE Facilities processes, ensuring alignment with best practices, operational efficiency, and the university’s strategic objectives.In addition, the role will serve as the Change Champion for the Facilities stream, leading transformation initiatives, driving user adoption, and ensuring a smooth transition from legacy systems to integrated ERP / FM solutions.Key Responsibilities1. TO-BE Process Implementation & Ownership
• Lead and oversee the implementation of TO-BE Facilities Management processes, including:o Asset Management (Lifecycle Management)o Maintenance Management (Preventive & Corrective)o Work Order Managemento Service Requests & Helpdesko Space & Facility Managemento Utilities & Energy Managemento Contracts & Vendor Management (FM-related)
• Ensure TO-BE processes are:o Aligned with Oracle Fusion / EAM / FM standard capabilities and industry best practiceso Standardized and optimized across the universityo Compliant with operational policies, safety standards, and regulatory requirements
• Review, challenge, and approve solution designs proposed by the System Integrator.
• Ensure proper documentation of:o Process flowso Business rules and approval workflowso Roles and responsibilities (RACI)
• Act as the final business authority for Facilities process decisions.2. Business Requirements & Solution Alignment
• Lead the definition and validation of functional and non-functional requirements for the Facilities stream.
• Ensure requirements are aligned with approved TO-BE processes.
• Review and approve:o Functional Design Documents (FDDs)o Configuration workbooks
• Drive a fit-to-standard approach, minimizing customization and maximizing system capabilities.3. Change Management & Adoption (Change Champion)
• Act as the Change Champion for Facilities, driving organizational readiness and adoption.
• Lead:o Change impact assessmentso Stakeholder engagement planso Communication strategies
• Ensure stakeholders adopt the new Facilities operating model and digital workflows.
• Address resistance and drive behavioral change across Facilities and operations teams.4. Governance & Process Excellence
• Develop strong expertise in Facilities systems and Oracle EAM / FM capabilities.
• Ensure governance over:o Process standardizationo Policy alignmento Compliance with safety, maintenance, and operational standards
• Drive continuous improvement in maintenance efficiency, asset utilization, and service delivery.5. Stakeholder & Vendor Management
• Act as the primary interface between Facilities stakeholders and the implementation partner.
• Facilitate workshops, maintenance planning discussions, and fit-gap sessions.
• Engage stakeholders (Facilities leadership, operations teams, vendors) to ensure:o Timely decision-makingo Alignment on maintenance and asset strategies
• Ensure System Integrator accountability on deliverables and quality.6. Testing & Business Validation
• Lead Facilities participation in:o System Integration Testing (SIT)o User Acceptance Testing (UAT)
• Ensure test scenarios reflect real operational workflows and TO-BE processes.
• Provide final business validation and sign-off.7. Data Migration & Reporting
• Oversee Facilities data migration, including:o Asset registerso Maintenance scheduleso Work order historyo Vendor and contract data
• Ensure data accuracy, completeness, and readiness for go-live.
• Define Facilities reporting and dashboards (asset performance, maintenance KPIs, service levels).8. Training, Adoption & Post-Go-Live Support
• Support development of training materials aligned with TO-BE processes.
• Ensure Facilities users are trained on new workflows and systems.
• Act as Facilities functional SME post-go-live, supporting

Minimum Qualification

• degree in Computer Science, Engineering, Facilities Management, or related field

Preferred Qualification

Expected Skills

• 10+ years of Facilities Management experience
• Proven experience in Oracle Fusion ERP / EAM / FM implementations
• Strong experience in: o Facilities and asset management transformation o TO-BE process design and implementation o Change management
• Experience in large organizations or higher education is preferred Skills & Competencies
• Strong knowledge of Facilities Management processes (maintenance, asset lifecycle, service management)
• Solid understanding of Oracle EAM / FM or related solutions
• Strong expertise in asset and maintenance planning strategies
• Ability to drive and validate TO-BE process implementation aligned with best practices
• Strong stakeholder management and influencing skills
• Excellent communication and facilitation abilities
• Analytical and problem-solving mindset Language Requirement
• Bilingual in Arabic and English is highly desirable

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