Operations Executive
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Key skills for this role
About the Role
Klaut Advertising seeks an Operations Assistant in Dubai to coordinate daily operations between sales, creative, and client servicing teams. The role involves project coordination, document preparation, client communication, and administrative support.
Key Skills for This Role
Responsibilities
- Coordinate daily operations between the sales, creative, digital marketing, and client servicing teams
- Monitor project timelines and ensure all client deliverables are completed on schedule
- Prepare quotations, proposals, contracts, invoices, and other business documents
- Maintain client records, project documentation, and operational reports
- Coordinate with clients regarding project updates, approvals, and follow ups
- Schedule meetings, prepare meeting agendas, and record meeting minutes
- Support the sales team with documentation, CRM updates, and client onboarding
- Liaise with the finance team for invoices, payment follow ups, and purchase requests
- Coordinate with influencers, vendors, production partners, and suppliers for campaign execution
- Assist in organizing events, photoshoots, video productions, and marketing activations
- Manage office administration, inventory, and procurement of office supplies
- Handle correspondence, emails, and day to day administrative tasks
Requirements
- Bachelor's degree in Business Administration, Marketing, Management, or a related field
- Minimum 2 years of experience in operations, administration, or project coordination
- Previous experience in an advertising, digital marketing, media, or creative agency is preferred
- Excellent communication skills in English (Arabic is an advantage)
- Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace
- Experience with CRM and project management tools such as ClickUp, Asana, Monday.com, Trello, or similar platforms
- Strong organizational, multitasking, and time management skills
- Ability to work in a fast paced environment and manage multiple priorities
Full Job Posting
Position Overview
- Position: Operations Assistant
- Company: Klaut Advertising
- Location: Dubai, UAE
Key Responsibilities
- Coordinate daily operations between the sales, creative, digital marketing, and client servicing teams.
- Monitor project timelines and ensure all client deliverables are completed on schedule.
- Prepare quotations, proposals, contracts, invoices, and other business documents.
- Maintain client records, project documentation, and operational reports.
- Coordinate with clients regarding project updates, approvals, and follow ups.
- Schedule meetings, prepare meeting agendas, and record meeting minutes.
- Support the sales team with documentation, CRM updates, and client onboarding.
- Liaise with the finance team for invoices, payment follow ups, and purchase requests.
- Coordinate with influencers, vendors, production partners, and suppliers for campaign execution.
- Assist in organizing events, photoshoots, video productions, and marketing activations.
- Manage office administration, inventory, and procurement of office supplies.
- Handle correspondence, emails, and day to day administrative tasks.
Requirements
- Bachelor's degree in Business Administration, Marketing, Management, or a related field.
- Minimum 2 years of experience in operations, administration, or project coordination.
- Previous experience in an advertising, digital marketing, media, or creative agency is preferred.
- Excellent communication skills in English (Arabic is an advantage).
- Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
- Experience with CRM and project management tools such as ClickUp, Asana, Monday.com, Trello, or similar platforms.
- Strong organizational, multitasking, and time management skills.
- Ability to work in a fast paced environment and manage multiple priorities.
Key Skills
- Project Coordination
- Office Administration
- Client Relationship Management
- Documentation & Reporting
- Time Management
- Problem Solving
- Communication & Coordination
- Attention to Detail
- Microsoft Office & Google Workspace
- Team Collaboration
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