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Operations Executive

Bizhub
Dubai Silicon Oasis, UAE
Full Time
Mid
Onsite
AED 3,000/month / month
5 days ago
Company FormationVisa ProcessingCorporate BankingClient OnboardingCRMMicrosoft Office
Free

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Company FormationVisa ProcessingCorporate Banking
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About Bizhub

  • Bizhub is a fast growing UAE business consultancy specializing in company formation, residency visas, corporate banking assistance, accounting, bookkeeping, VAT, corporate tax, and business advisory services.
  • We help entrepreneurs and companies from around the world establish and grow their businesses in the UAE through a seamless, client focused experience.

Key Responsibilities

  • Client Onboarding: Receive client handovers from the Sales Team, verify signed agreements and payment confirmations, create and maintain accurate client files, ensure all required documentation is collected before processing.
  • Company Formation: Process business setup applications across Mainland and Free Zone jurisdictions, coordinate with licensing authorities for trade name reservations, initial approvals, MOA preparation, license issuance, and related procedures, track each application through to completion.
  • Visa Processing: Coordinate the complete visa application process including Entry Permit, Status Change, Medical Fitness Test, Emirates ID Biometrics, Visa Issuance, schedule appointments and guide clients throughout each stage.
  • Corporate Banking Support: Prepare documentation required for corporate bank account applications, coordinate with banking partners for appointments and compliance requirements, assist clients with KYC documentation and follow up requests.
  • Government & Free Zone Coordination: Liaise with relevant government authorities and free zones regarding client applications, monitor application progress and resolve operational issues promptly.
  • Client Communication: Provide regular updates regarding application progress, respond promptly to client inquiries, ensure a professional and exceptional customer experience.
  • Internal Coordination: Work closely with Sales, Finance, PROs, Compliance, and Management, ensure smooth communication between departments.
  • Operations Management: Maintain accurate records using CRM and internal tracking systems, monitor deadlines, prepare daily and weekly operational reports when required.

Requirements

  • Essential: Minimum 1–2 years of experience in UAE Business Setup, PRO Services, Corporate Services, or a related administrative role.
  • Excellent organizational and time management skills.
  • Strong attention to detail.
  • Excellent verbal and written communication skills in English.
  • Ability to handle multiple client cases simultaneously.
  • Proficiency in Microsoft Office (Excel, Word, Outlook).
  • Ability to work under pressure and meet deadlines.
  • Preferred: Experience with UAE Mainland and Free Zone company formations.
  • Knowledge of UAE visa processing procedures.
  • Familiarity with corporate banking documentation.
  • Experience using CRM systems.
  • Additional language skills are an advantage.

Skills We Are Looking For

  • Exceptional organizational skills
  • Strong problem solving ability
  • Client focused mindset
  • Professional communication
  • Ability to multitask effectively
  • Team player with a positive attitude
  • High level of accountability
  • Strong follow up skills
  • Ability to work independently

Key Performance Indicators (KPIs)

  • Timely completion of company formation applications.
  • Timely completion of visa processing.
  • Accuracy of submitted documentation.
  • Client satisfaction and communication.
  • Number of successfully completed client cases.
  • Response time to client inquiries.
  • Internal coordination and case management efficiency.
  • Compliance with company procedures.

Why Join Bizhub?

  • At Bizhub, you'll become part of a fast growing consultancy helping entrepreneurs and businesses from around the world establish themselves in the UAE.
  • We believe in continuous learning, career development, and creating opportunities for ambitious individuals to grow alongside the company.

Pay

  • Up to AED 3,000 per month

Work Location

  • In person

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