indeed
Operations Executive Assistant
Guildhall
Doha, QAT
Senior
Onsite
1 weeks ago
Calendar ManagementTravel CoordinationConfidentialityOrganizational SkillsCommunicationMicrosoft Office
Free
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Calendar ManagementTravel CoordinationConfidentiality
About the Role
Guildhall is recruiting an Operations Executive Assistant for the private office of a member of the Qatari Royal Family. The role involves managing executive schedules, coordinating travel, handling confidential matters, and supporting daily operations.
Key Skills for This Role
Calendar ManagementTravel CoordinationConfidentialityOrganizational SkillsCommunicationMicrosoft Office
Responsibilities
- Manage the Principal's daily calendar, appointments, and executive schedule
- Coordinate meetings, correspondence, and confidential communications
- Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries
- Act as the first point of contact for internal and external stakeholders
- Prioritize incoming requests and ensure timely follow up on key actions
- Maintain confidential records, documents, and sensitive information with the highest level of discretion
- Prepare reports, presentations, meeting agendas, and executive documentation
- Coordinate with household staff, external service providers, and business associates when required
- Monitor ongoing priorities and ensure commitments are completed on schedule
- Handle ad hoc personal and business related administrative tasks for the Principal
- Maintain a highly organized executive office while supporting daily operational activities
Requirements
- Bachelor's degree or equivalent professional experience
- Minimum 5–7 years of Executive Assistant, Personal Assistant, or Executive Office experience supporting senior executives, Chairpersons, CEOs, government officials, or private office principals
- Experience within a Family Office, Royal Office, government institution, or executive office environment is highly desirable
- Professional fluency in both Arabic and English is highly preferred
- Currently based in Qatar with valid residency or transferable visa
- Exceptional organizational and time management skills
- Strong interpersonal and communication abilities
- Advanced proficiency in Microsoft Office and digital productivity tools
- Absolute commitment to confidentiality, discretion, and professionalism
- Well presented, dependable, and capable of representing the Principal with the highest standards of etiquette
Full Job Posting
The Role
- Guildhall Executive is supporting the confidential recruitment of an Operations Executive Assistant for the private office of a distinguished member of the Qatari Royal Family.
- This is an exceptional opportunity for an experienced Executive Assistant who thrives in a high trust environment and has the professionalism, discretion, and organizational skills required to support a senior principal.
- The successful candidate will play a critical role in managing day to day executive operations, coordinating schedules, handling confidential matters, and ensuring seamless administrative support across the private office.
Key Responsibilities
- Manage the Principal's daily calendar, appointments, and executive schedule.
- Coordinate meetings, correspondence, and confidential communications.
- Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries.
- Act as the first point of contact for internal and external stakeholders.
- Prioritize incoming requests and ensure timely follow up on key actions.
- Maintain confidential records, documents, and sensitive information with the highest level of discretion.
- Prepare reports, presentations, meeting agendas, and executive documentation.
- Coordinate with household staff, external service providers, and business associates when required.
- Monitor ongoing priorities and ensure commitments are completed on schedule.
- Handle ad hoc personal and business related administrative tasks for the Principal.
- Maintain a highly organized executive office while supporting daily operational activities.
Requirements
- Bachelor's degree or equivalent professional experience.
- Minimum 5–7 years of Executive Assistant, Personal Assistant, or Executive Office experience supporting senior executives, Chairpersons, CEOs, government officials, or private office principals.
- Experience within a Family Office, Royal Office, government institution, or executive office environment is highly desirable.
- Professional fluency in both Arabic and English is highly preferred.
- Currently based in Qatar with valid residency or transferable visa.
- Exceptional organizational and time management skills.
- Strong interpersonal and communication abilities.
- Advanced proficiency in Microsoft Office and digital productivity tools.
- Absolute commitment to confidentiality, discretion, and professionalism.
- Well presented, dependable, and capable of representing the Principal with the highest standards of etiquette.
About the company
- Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region.
- With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients.
- Offering tailored Career Sessions and an innovative industry first membership program designed to save money on core services.
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