indeed
Executive Assistant to Senior Vice Presidents
Guildhall
Dubai, UAE
Full Time
Senior
Onsite
1 weeks ago
Calendar ManagementTravel CoordinationReport PreparationPresentation SkillsConfidentialityCommunication Skills
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Calendar ManagementTravel CoordinationReport Preparation
About the Role
Guildhall seeks an experienced Executive Assistant to support two SVPs in a luxury travel and lifestyle media company in Dubai. The role requires 5-10+ years of EA experience supporting C-level executives, strong English skills, and the ability to work onsite 5 days a week.
Key Skills for This Role
Calendar ManagementTravel CoordinationReport PreparationPresentation SkillsConfidentialityCommunication Skills
Responsibilities
- Provide comprehensive executive support to the Managing Director
- Manage calendar, schedule meetings, and coordinate travel arrangements, agendas and making sure, coordination in the office
- Prepare reports, presentations, and meeting materials
- Handle confidential documents and sensitive information with discretion
- Communicate professionally with internal teams and external partners
- Act as a gatekeeper and first point of contact for the MD
- Assist in office coordination as needed (team of 9 in the Dubai office)
Requirements
- Based in Dubai and available to work on site 5 days a week
- 5 10+ years of experience as an Executive Assistant to MDs or CEOs
- Strong command of English (spoken and written); ability to understand a New Zealand/Kiwi accent
- Arabic language skills are a strong advantage
- Bachelor's degree in Business Administration, HR, or Foreign Affairs preferred
- Background in hospitality groups, luxury travel/lifestyle media, ad agencies, or F&B groups is highly desirable
- Highly trustworthy, discreet, and well presented
- Strong interpersonal skills, modest, and grounded personality
- Able to manage responsibilities independently with a performance driven mindset
- No extended travel plans within the next 7 months (short leaves are acceptable)
Full Job Posting
The Role
- Guildhall is currently recruiting for an Executive Assistant to support the two SVPs of a well established company in the luxury travel and lifestyle media industry, based in Dubai.
- This is a full time, office based role working closely with the Senior Vice Presidents and a small, dynamic team.
- We’re looking for someone with strong experience supporting C level executives, excellent communication skills, and a proactive, trustworthy approach.
Key Responsibilities
- Provide comprehensive executive support to the Managing Director
- Manage calendar, schedule meetings, and coordinate travel arrangements, agendas and making sure, coordination in the office.
- Prepare reports, presentations, and meeting materials
- Handle confidential documents and sensitive information with discretion
- Communicate professionally with internal teams and external partners
- Act as a gatekeeper and first point of contact for the MD
- Assist in office coordination as needed (team of 9 in the Dubai office)
Requirements
- Based in Dubai and available to work on site 5 days a week
- 5 10+ years of experience as an Executive Assistant to MDs or CEOs
- Strong command of English (spoken and written); ability to understand a New Zealand/Kiwi accent
- Arabic language skills are a strong advantage
- Bachelor's degree in Business Administration, HR, or Foreign Affairs preferred
- Background in hospitality groups, luxury travel/lifestyle media, ad agencies, or F&B groups is highly desirable
- Highly trustworthy, discreet, and well presented
- Strong interpersonal skills, modest, and grounded personality
- Able to manage responsibilities independently with a performance driven mindset
- No extended travel plans within the next 7 months (short leaves are acceptable)
About the company
- Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region.
- With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients.
- Starting from an exclusive recruitment agency in Dubai UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia pacific.
- Offering tailored Career Sessions and an innovative industry first membership program designed to save money on core services.
- Guildhall is the partner of choice.
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