Operations Coordinator – Cleaning & Maintenance Services
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Key skills for this role
About the Role
Panorama Plus Real Estate & General Maintenance Management seeks an Operations Coordinator to support cleaning and maintenance services in Abu Dhabi. The role involves administrative tasks, client communication, scheduling, and office management.
Key Skills for This Role
Responsibilities
- Provide front desk coverage, manage phone system, and handle incoming/outgoing mail
- Provide administrative support to senior leaders, including email correspondence and document generation
- Plan, organize, and schedule company meetings
- Coordinate domestic and international travel arrangements
- Maintain filing system, contact database, employee list, and inventory
- Order and oversee office supplies and food deliveries
Requirements
- High school diploma or equivalent
- 2+ years of experience in Operations Coordinator – Cleaning & Maintenance Services
- Proven administrative experience
- Superb written and verbal communication skills
- Fluency in Arabic and English
Full Job Posting
Job Description
- At Panorama Plus General Maintenance and Cleaning, we owe our success to people and processes. An Operations Coordinator is the supportive force behind both and we are currently seeking someone exceptional to take the helm.
Objectives of this role
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests for our clients
- Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
- Maintain workflow by analyzing and refining standard operating procedures
- Coordinate internal and external resources to expedite workflow
- Oversee and achieve organizational goals while upholding best practices
Responsibilities
- Provide front desk coverage by managing a busy, multiline phone system, greeting clients, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
- Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
- Plan, organize, and schedule company meetings in the office, off site, and via videoconference
- Coordinate domestic and international travel arrangements for employees
- Maintain filing system, contact database, employee list, and inventory
- Order and oversee office supplies and food deliveries for group meetings
Required skills and qualifications
- High school diploma or equivalent
- Proven administrative experience
- Superb written and verbal communication skills
- Strong time management skills and multitasking ability
- Aptitude for learning new software and systems
- Good knowledge in Arabic & English
Preferred skills and qualifications
- College degree or equivalent
- Previous success in office management
- Experience managing budgets and expenses
- Experience developing internal processes and filing systems
- Comfortable handling confidential information
Pay
- AED 2,500.00 AED 3,000.00 per month
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