Administrative Assistant
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Key skills for this role
About the Role
Panorama Plus Real Estate & General Maintenance Mngt. is seeking an experienced administrative assistant with at least 2 years in a cleaning company. The role involves front-desk coverage, administrative support to senior leaders, scheduling, and office management.
Key Skills for This Role
Responsibilities
- Provide front desk coverage by managing a busy, multiline phone system, greeting clients, managing incoming/outgoing mail and shipments, and maintaining an organized office environment
- Provide administrative support to senior leaders, including email correspondence and generation of memos, letters, spreadsheets, forms, and faxes
- Plan, organize, and schedule company meetings in the office, off site, and via videoconference
- Coordinate domestic and international travel arrangements for employees
- Maintain filing system, contact database, employee list, and inventory
- Order and oversee office supplies and food deliveries for group meetings
Requirements
- High school diploma or equivalent
- Proven administrative experience
- Superb written and verbal communication skills
- Strong time management skills and multitasking ability
- Aptitude for learning new software and systems
- Good knowledge in Arabic & English
- Administrative experience in Cleaning Company: 2 years (Required)
Full Job Posting
Job Description
- At Panorama Plus General Maintenance and Cleaning, we owe our success to people and processes.
- An administrative assistant is the supportive force behind both and we are currently seeking someone exceptional to take the helm.
- The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail.
- The candidate should also have experience working in cleaning company minimum 2 years an office environment, performing administrative tasks, and providing support to coworkers.
- An ability to multitask, manage complex schedules, and meet changing deadlines is essential.
Objectives of this role
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests for our clients
- Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
- Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
- Coordinate internal and external resources to expedite workflow
- Oversee and achieve organizational goals while upholding best practices
Responsibilities
- Provide front desk coverage by managing a busy, multiline phone system, greeting Client during the phone calls, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
- Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
- Plan, organize, and schedule company meetings in the office, off site, and via videoconference
- Coordinate domestic and international travel arrangements for employees
- Maintain filing system, contact database, employee list, and inventory
- Order and oversee office supplies and food deliveries for group meetings
Required skills and qualifications
- High school diploma or equivalent
- Proven administrative experience
- Superb written and verbal communication skills
- Strong time management skills and multitasking ability
- Aptitude for learning new software and systems
- Good knowledge in Arabic & English
Preferred skills and qualifications
- College degree or equivalent
- Previous success in office management
- Experience managing budgets and expenses
- Experience developing internal processes and filing systems
- Comfortable handling confidential information
Pay
- AED 2,500.00 AED 3,000.00 per month
Experience
- Administrative experience in Cleaning Company: 2 years (Required)
Language
- English (Required)
- Arabic (Required)
Work Location
- In person
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