Operations Coordinator
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Key skills for this role
About the Role
VentureOne seeks an experienced Operations Coordinator to support day-to-day business operations across its portfolio. The role involves coordinating office operations, facilities, vendor interactions, technology administration, and internal events.
Key Skills for This Role
Responsibilities
- Support day to day coordination of office operations, facilities, and workplace requirements
- Coordinate office access, workspace arrangements, seating, furniture, and related employee needs
- Support logistics for employees, visitors, meetings, and business activities
- Assist with office moves, workspace planning, and facilities related projects
- Coordinate facility requirements for ventures
- Support administration of software tools, subscriptions, and licensing requirements
- Coordinate onboarding and offboarding requests related to systems, tools, and access
- Maintain visibility of active subscriptions and support cost saving efforts
- Liaise with IT teams and service providers on hardware, software, and access requests
- Support employee experience, wellbeing, and internal engagement initiatives
- Support planning and coordination of VentureOne events
- Support procurement team with administrative activities including purchase request coordination
Requirements
- 7+ years of experience in operations, administration, office management, facilities coordination, shared services, or similar role
- Strong organizational skills with ability to manage multiple priorities
- Experience coordinating with internal teams, vendors, and external service providers
- High attention to detail and strong follow through
- Ability to work independently and take ownership of tasks
- Strong written and verbal communication skills
- Proficiency in Microsoft Office tools (Outlook, Excel, PowerPoint)
Full Job Posting
About Us
- VentureOne is an innovation hub where groundbreaking ideas become reality, with a diverse team of visionaries and strategists.
About The Role
- As an Operations Coordinator, you will support smooth day to day business operations across VentureOne and its portfolio of ventures.
- This is a hands on coordination role suited to someone highly organized, proactive, and comfortable managing multiple priorities.
Key Responsibilities
- Support day to day coordination of office operations, facilities, and workplace requirements.
- Coordinate office access, workspace arrangements, seating, furniture, and related employee needs.
- Support logistics for employees, visitors, meetings, and business activities.
- Assist with office moves, workspace planning, and facilities related projects.
- Coordinate facility requirements for ventures.
- Support administration of software tools, subscriptions, and licensing requirements.
- Coordinate onboarding and offboarding requests related to systems, tools, and access.
- Maintain visibility of active subscriptions and support cost saving efforts.
- Liaise with IT teams and service providers on hardware, software, and access requests.
- Support employee experience, wellbeing, and internal engagement initiatives.
- Maintain administrative trackers, follow ups, and coordination materials.
- Coordinate with external vendors and internal stakeholders for employee related processes.
Minimum Qualifications
- 7+ years of experience in operations, administration, office management, facilities coordination, shared services, or similar role.
- Strong organizational skills with ability to manage multiple priorities.
- Experience coordinating with internal teams, vendors, and external service providers.
- High attention to detail and strong follow through.
- Ability to work independently and take ownership of tasks.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office tools (Outlook, Excel, PowerPoint).
Preferred Requirements
- Experience working in a fast paced or scaling organization.
- Exposure to HR administration, procurement, IT administration, facilities, or employee experience activities.
- Experience supporting office moves, internal events, or cross functional operational projects.
- Comfort identifying process improvements and helping implement more efficient ways of working.
Benefits
- Competitive tax free salary and comprehensive benefits package.
- Education allowance, free on site meals, annual flight allowance, health coverage, relocation support (if applicable).
- Access to well being activities such as sports and recreational events.
How To Apply
- Send resume detailing relevant experience and why you are the perfect fit.
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