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Operations Assistant, COMPASS INTERNATIONAL SCHOOL DOHA

Guardian Jobs
Doha, QAT
Full Time
Entry
Onsite
3 weeks ago
Microsoft Office SuiteOperations ManagementFacility ManagementHealth and Safety ComplianceVendor ManagementDocument Preparation
Free

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About the Role

  • The Operations Assistant will support the daily operational functions of the international school, ensuring the smooth and efficient running of administrative, policy implementation, and school activities.
  • The role involves preparing and maintaining operational documents, contracts, developing and updating policies and SOPs, coordinating logistics, and ensuring compliance with safety standards.

Key Responsibilities

  • Assist in the preparation, review, and updating of operational documents and reports.
  • Support Operations Manager in all operational requirements and facilities coordination.
  • Collaborate with various departments to ensure operational efficiency and compliance. Including trip coordination, procurement, and liaising with academic staff.
  • Maintain records of operational activities and ensure documentation is up to date and accurate.
  • Conduct regular facility inspections. Oversee building cleanliness, maintenance, repairs, HVAC, electrical, plumbing, and mechanical systems.
  • Monitor the work of external contractors and trades, ensuring vendor performance aligns with contracts and safety standards.
  • Promote a strong health and safety culture, ensuring compliance with local fire, health, and accessibility regulations, and work alongside the H&S Coordinator.
  • Support with inventories, reviewing invoices, and purchasing equipment or materials.
  • Assist with renovations, space planning, and team relocations.

Minimum Qualification Requirements

  • Bachelor's degree or diploma in Business Administration, Operations Management, or a related field.
  • 1 3 years of experience in an administrative or operations support role (preferred).
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Experience with ERP, CRM, or operational management systems is an advantage.

Additional Desirable Attributes

  • Experience working in an international or multicultural environment.
  • Prior experience (1 3 years) in school operations, facilities management, or a similar environment preferred.
  • Knowledge of health and safety standards and policies applicable to educational institutions.
  • Familiarity with policy development, SOP writing, and document preparation.
  • Knowledge of local regulations and safety standards.
  • Understanding of compliance standards for health, safety, and operational policies.
  • Ability to handle confidential information responsibly.

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