Office Secretary

Ironbond

Dubai, UAE

Full-time

Mid-Senior

Onsite

Discovered 1 weeks ago

Office administrationCorrespondence managementDocument filing systemsDocument preparation and proofreadingMicrosoft WordMicrosoft Excel

Free

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Key skills for this role

Office administrationCorrespondence managementDocument filing systems

Ironbond is seeking an organized and reliable Office Secretary.

The role provides administrative and clerical support for smooth day-to-day office operations.

The position assists management and project teams with documentation, correspondence, and coordination tasks.

Handle incoming and outgoing correspondence, including letters, emails, and courier documents.
Maintain and organize company files, records, and hard-copy and digital document filing systems.
Prepare, format, and proofread letters, memos, reports, and other official documents.
Answer and direct phone calls, take messages, and manage front-desk or reception duties as needed.
Schedule and coordinate meetings, appointments, and travel arrangements for management.
Assist in preparing meeting minutes and following up on action items.
Manage office supplies inventory and coordinate procurement of stationery and equipment.
Support HR and administrative functions, including attendance tracking, leave records, and visa or document renewal coordination.
Liaise with government departments, clients, and vendors for document submissions and approvals.
Provide general administrative support to project and site teams as required.

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