Office Operations Manager

Essential Job Functions and Responsibilities

• Oversee daily office operations, ensuring a safe, efficient, and productive work environment
• Manage office systems, processes, and procedures to ensure consistency and effectiveness.
• Coordinate office facilities-related needs, including maintenance, repairs, and space management.
• Manage relationships with office vendors and service providers (e.g., supplies, equipment, catering, maintenance).
• Negotiate office related contracts and monitor service levels to ensure quality and cost efficiency.
• Track and manage the office operations budget, including forecasting and expense oversight
• Coordinate and maintain calendars for assigned leaders or teams; schedule meetings and communicate updates as needed.
• Arrange meeting logistics, including conference room set-ups, ordering and setting up lunches, materials and technology support.
• Ordering of all stationery and mail stock.
• Assist with ad hoc projects
• Assist with domestic and international travel coordination and expense processing.
• Format, and edit documents, reports, and presentations on Word and PowerPoint.
• Open, sort, and distribute incoming correspondence and communications.
• Respond to inquiries and communications professionally and escalate as appropriate.
• Plan and coordinate office events, team meetings, and employee engagement activities.
• Ensure a welcoming and professional office environment for employees and visitors.
• Greet visitors and provide a professional first point of contact for the office.
• Maintain office inventory, including supplies, equipment, and shared resources.
• Ensure proper functioning of office equipment and coordinate repairs or replacements.
• Partner with HR, IT, and leadership to support operational needs and workplace initiatives.
• Support implementation of office-related policies, procedures, and initiatives.
• Maintain records management systems and ensure organization of files and documentation.