Office Manager - Urban Core (REQ457)

Manage daily office operations and administrative activities across the project office.

Coordinate facilities, workspace allocation, supplies, vendor services, and office logistics.

Maintain a professional, efficient, and well-organized working environment.

Support onboarding, visitor management, and administrative processes.

Coordinate meetings, workshops, and stakeholder engagements across multiple workstreams.

Track actions, decisions, and key deliverables, ensuring timely follow-up.

Support project reporting, presentations, and documentation management.

Maintain project calendars, stakeholder contact lists, and communication records.

Act as a central coordination point between project teams, consultants, and external partners.

Ensure project documentation is accurately maintained and stored.

Assist in preparing reports, correspondence, meeting minutes, and executive briefing materials.

Support procurement, contract administration, travel arrangements, and expense management as required.

Bachelor's degree or Diploma in Business Administration, Project Management, or related field.

7+ years' experience in office management, project coordination, executive administration, or similar roles.

Experience supporting large-scale commercial office, mixed-use, real estate, development, construction, or infrastructure projects.

Strong organizational, stakeholder management, and multitasking skills.

Proficient in Microsoft Office Suite, document management systems, and project coordination tools.

Strong written and verbal communication skills in English.

Highly organized and detail-oriented.

Proactive and self-directed.

Strong interpersonal and coordination capabilities.

Able to manage multiple priorities within a fast-paced project environment.

Professional, discreet, and service-oriented approach.