Office Management | Executive Support
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Key skills for this role
About the Role
Yellow Door Energy is looking for an Office Manager to support the smooth running of their Dubai HQ. The role covers office management, facilities coordination, vendor follow-up, meeting logistics, and administrative support for senior leadership.
Key Skills for This Role
Responsibilities
- Act as main point of contact for day to day office management matters including facilities, supplies, equipment, mail, courier, pantry, access cards, phone systems, printers, Wi Fi and general queries
- Coordinate office maintenance, repairs, cleaning, building management requests, service provider visits and vendor follow up
- Manage office supplies, stationery, kitchen stock, equipment, records, trackers, vendor details, service agreements and recurring deadlines
- Support visitor, candidate, vendor and guest coordination
- Coordinate meeting logistics, room bookings, video conferencing links, materials, refreshments, printing, courier and small internal events
- Provide practical support for senior leadership including calendar coordination, meeting arrangements, correspondence, document preparation and travel logistics
- Coordinate with IT, HR, Finance, Marketing and external service providers on office related requests
- Handle sensitive information and senior stakeholder requests with discretion
Requirements
- Bachelor's Degree, diploma or equivalent in Business Administration, Office Management, Executive Assistance or related field
- Minimum 5 years' experience in office management, office administration, executive assistance or similar corporate support role
- Hands on experience across facilities coordination, vendor follow up, office supplies, employee support, visitor coordination and workplace operations
- Experience supporting senior stakeholders with calendar management, meeting coordination, correspondence, document preparation and confidential administration
- Excellent written and spoken English
- Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
- Professional, discreet and service oriented approach
Full Job Posting
About the Role
- We are looking for an Office Manager – Executive Support to support the smooth and professional running of our UAE HQ office in Dubai.
- Reporting to the Group CFO, this is a hands on corporate support role covering office management, workplace services, facilities coordination, vendor follow up, meeting logistics, visitor support and administrative support for senior leadership.
What You’ll Deliver & Own
- Act as the main point of contact for day to day office management matters.
- Coordinate office maintenance, repairs, cleaning requirements, building management requests, service provider visits and vendor follow up.
- Manage office supplies, stationery, kitchen stock, equipment, records, trackers, vendor details, service agreements and recurring deadlines.
- Support visitor, candidate, vendor and guest coordination.
- Coordinate meeting logistics, room bookings, video conferencing links, materials, refreshments, printing, courier requirements and small internal events.
- Provide practical support for senior leadership, including calendar coordination, meeting arrangements, selected correspondence, document preparation and travel logistics.
- Coordinate with IT, HR, Finance, Marketing and external service providers on office related requests and administration.
- Handle sensitive information, documents and senior stakeholder requests with discretion and attention to detail.
What You Must Bring
- A Bachelor’s Degree, diploma or equivalent qualification in Business Administration, Office Management, Executive Assistance or a related field.
- Minimum 5 years’ experience in office management, office administration, executive assistance or a similar corporate support role.
- Hands on experience across facilities coordination, vendor follow up, office supplies, employee support, visitor coordination and workplace operations.
- Experience supporting senior stakeholders with calendar management, meeting coordination, correspondence, document preparation and confidential administration.
- Excellent written and spoken English, with strong communication, proofreading, document formatting and attention to detail.
- Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
- A professional, discreet and service oriented approach, with the ability to manage competing priorities and follow through independently.
Strong Advantage
- Experience supporting C level executives in a regional or international organisation.
- Experience coordinating office support, reception, administration or workplace service activities.
- Experience working with office leases, service contracts, facilities vendors, building management teams or office fit out / maintenance providers.
- Experience coordinating travel, visas, hotel bookings or related logistics.
- Previous experience in renewable energy, solar, infrastructure, finance, construction or project based businesses.
- Arabic language capability would be advantageous, but is not essential.
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