Office Coordinator
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Key skills for this role
About the Role
A Dubai real estate brokerage is seeking a proactive Office Coordinator to support daily operations, manage administration, and perform telecalling for lead follow-up. Requires 2-4 years of office administration experience and strong organizational skills.
Key Skills for This Role
Responsibilities
- Manage daily office operations and ensure a well organized work environment
- Coordinate meetings, appointments, and conference room bookings
- Maintain office supplies and coordinate maintenance requirements
- Handle incoming and outgoing correspondence, courier services, and office documentation
- Prepare reports, presentations, and other administrative documents
- Welcome clients and answer incoming phone calls and emails professionally
- Maintain and update client records in CRM system
- Make outbound calls to prospective clients and follow up on leads
- Qualify leads and schedule meetings and property viewings for sales team
- Prepare daily and weekly reports on office activities and lead follow ups
Requirements
- Bachelor's degree or diploma in Business Administration, Management, or related field
- 2–4 years of experience in office administration, customer service, or coordination
- Previous experience in Dubai real estate industry preferred
- Excellent verbal and written communication skills in English
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience using CRM systems and property management software an advantage
- Professional telephone etiquette with confidence in making outbound calls
- Strong interpersonal skills and customer focused approach
- Ability to work in a fast paced sales environment with attention to detail
Full Job Posting
Job Summary
- We are seeking a proactive, organized, and customer focused Office Coordinator to support the daily operations of our Dubai real estate brokerage.
- The ideal candidate will ensure smooth office administration, coordinate with agents and management, maintain accurate records, and provide excellent client service.
- This role will also involve telecalling prospective and existing clients, following up on property inquiries, scheduling appointments, and supporting the sales team with lead management and CRM updates.
Key Responsibilities
- Manage daily office operations and ensure a well organized work environment.
- Coordinate meetings, appointments, and conference room bookings.
- Maintain office supplies and coordinate maintenance requirements.
- Handle incoming and outgoing correspondence, courier services, and office documentation.
- Prepare reports, presentations, and other administrative documents as required.
- Welcome clients, investors, and business partners visiting the office.
- Answer incoming phone calls and emails professionally and direct inquiries.
- Maintain and update client records in the CRM system.
- Upload and organize property listings and related documentation.
- Assist with transaction files and compliance documentation.
- Make outbound calls to prospective buyers, sellers, landlords, and tenants.
- Follow up on leads generated through property portals, social media, and marketing campaigns.
Skills & Qualifications
- Bachelor's degree or diploma in Business Administration, Management, or a related field.
- 2–4 years of experience in office administration, customer service, or coordination.
- Previous experience in the Dubai real estate industry is preferred.
- Excellent verbal and written communication skills in English (additional languages are an advantage).
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience using CRM systems and property management software is an advantage.
- Professional telephone etiquette with confidence in making outbound calls.
- Strong interpersonal skills and a customer focused approach.
- Ability to work in a fast paced sales environment with attention to detail.
Compensation
- Pay: AED 6,000.00 AED 7,000.00 per month
Why Join Us
- Opportunity to work with a growing and dynamic Dubai real estate brokerage.
- Collaborative and professional work environment.
- Career growth opportunities within operations and sales support.
- Exposure to Dubai's luxury, off plan, and secondary property markets.
- Performance based incentives linked to telecalling, lead management, and operational excellence.
Work Location
- In person
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