Office & Business Operations Manager

Overview

Essur

• A, we are a specialist consultancy delivering
• independent advice in physical security and advanced technolog
• y across complex, high-profile environments
• .We work on landmark projects including
• :Multi-use development
• sData centre
• sStadiums and major venue
• sTransport infrastructur
• eWith offices in Dubai and London and
• 20+ years of expertis
• e, we’re entering an exciting growth phase with ambitious expansion plans for 2026 and beyond.
• 🎯 The Opportunity
• We are seeking
• a highly organised and proactive Senior Office & Business Operations Coordinat
• or to play a central role in supporting our Dubai office.
• This is
• a varied, hands-on positi
• on combining:
• Business operations and administration
• Support to senior management
• Bid and business development support
• Quality and compliance (ISO systems)
• Document production and project support
• This is
• a senior coordination role suited to experienced office coordinators, executive assistants, or business support professiona
• ls looking to broaden their scope within a dynamic consultancy environment.
• 🧩 Key Responsibilities🔧

• Business Operations, Administration & Senior Support

• Provide administrative and operational support to the Dubai office and senior management
• Coordinate internal meetings, communications, and team updates
• Support commercial administration (timesheets, POs, invoicing)

📊 Integrated Management System (IMS)

• Support the administration and continuous improvement of
• the Integrated Management System (ISO 9001, ISO 45001)
• Maintain document control, registers, and compliance records
• Coordinate internal and external audits and track follow-up actions
• Support training tracking and compliance requirements

📈 Bids & Business Development Support

• Coordinate the preparation
• of bids, proposals, and prequalification submissions
• Manage timelines, inputs, and document control
• Maintain CVs, case studies, and bid materials
• Support CRM and pipeline updates and reporting
• Assist senior leadership with presentations and bid governance activities

🎨 Document Production & Presentation

• Produce high-quali
• ty, client-ready documents and submissions
• Own formatting and presentation standards us
• ing Adobe InDesign and Microsoft Office
• Maintain and improve templates and branding consistency

✅ What We’re Looking For Essential

• Currently based in
• th
• e UAE and able to work full-time from the Dubai office
• Experienc
• e in business support, office coordination, executive support, or administration
• roles
• Experience suppor
• ting senior stakeholders or leadership
• teams
• Familiarity
• with management systems / ISO stan
• dards (9001 / 45001 preferred)
• Strong document production ski
• lls (Microsoft Office + Adobe InDesign)
• Excellent written English and strong attention to detail
• Highly organised, proactive, and able to manage multiple priorities

Desirable

• Experienc
• e in consultancy, engineering, construction, or professional ser
• vicesExperience supporting bids, proposals, or business development activ
• itiesExposure to audits, compliance, or certification proc
• essesKnowledge of SharePoint or CRM systems
• 🌟 Why Join ESSURA?
• Work within a growing international consultancy on high-profile projects
• Gain exposure across operations, business development, and compliance
• Play a central role supporting senior leadership
• Be part of a collaborative and professional team environment
• Opportunity to grow into broader operational or business support
• roles
• ⚙️ Working Arrangement
• Full-time, office-based role

• Dubai Media City

• 5 days per week in theoffice
• Includes approxi
• mately 20% involvement in project-related work